Choosing the right Scheduling Software in UK is essential for improving time management, reducing no-shows, and providing seamless booking experiences for clients and teams alike. In 2025, the best scheduling platforms go far beyond basic calendars—they automate reminders, sync across multiple apps, support remote meetings, and offer client self-service features.
Whether you’re running a beauty salon, a consultancy firm, a healthcare practice, or managing a remote sales team, the ideal solution should align with your business needs. These tools offer scalability, compliance, mobile access, and integration with your broader workflow.
This guide presents the Top 15 Best Scheduling Software in UK, highlighting tools that stand out in 2025 for features, usability, and value.
15 Best Scheduling Software in UK – Overview
In the UK’s fast-paced service economy, where flexibility and punctuality matter, scheduling software now includes:
- Calendar syncing with Google, Outlook, and Apple
- Automated reminders and follow-ups
- Client self-booking portals
- Payment integration for prepaid bookings
- Multi-location and timezone support
- GDPR compliance and user permissions
Here is a quick look at the top scheduling tools for 2025:
- Calendly – Best for seamless one-on-one and team scheduling
- Microsoft Bookings – Ideal for businesses using Microsoft 365
- Acuity Scheduling – Best for client-facing professionals with custom branding needs
- Doodle – Great for group scheduling and meeting polls
- Setmore – Top choice for appointment-based businesses with walk-ins
- YouCanBook.me – Best for teams with complex availability
- 10to8 – Best for integrated communications and remote meetings
- Appointlet – Ideal for sales teams and consultants
- SimplyBook.me – Great for service providers needing website booking widgets
- Timely – Perfect for salons, spas, and wellness brands
- ScheduleOnce – Best for lead generation and sales conversion workflows
- HubSpot Meetings Tool – Great for CRM-connected scheduling
- Zoho Bookings – Best for businesses using the Zoho suite
- Square Appointments – Ideal for small retailers and solo practitioners
- OnceHub – Best for lead qualification and routing automation
How This Top 15 List Was Created
We evaluated scheduling platforms based on criteria critical to UK-based businesses in 2025:
- Pricing & Affordability – Flexible plans, free tiers, and clear value
- Ease of Use – Intuitive UIs, fast onboarding, low learning curves
- Features – Calendar sync, auto reminders, payments, branding
- Integrations – Compatibility with CRM, video calls, and calendars
- Compliance – GDPR and secure data handling
- Customer Feedback – Reviews on G2, Capterra, and Trustpilot
Pricing Breakdown by Business Type
Small Businesses and Solo Practitioners
- Calendly – Free tier available, Pro plans from £8/month
- Setmore – Free plan with paid options from £6/user/month
- Square Appointments – Free for individuals, team plans from £30/month
Mid-Sized Teams
- Acuity Scheduling – From £11/month with team and branding features
- 10to8 – Paid plans from £9.60/user/month
- YouCanBook.me – Starts at £9/user/month, powerful availability rules
Large Enterprises
- ScheduleOnce – Tailored for enterprise workflows
- Microsoft Bookings – Included with Microsoft 365 Business
- OnceHub – Scalable for lead routing and large teams
#1. Calendly
Overview
Calendly is a user-friendly and popular scheduling tool known for eliminating back-and-forth emails. It is widely used by freelancers, consultants, HR teams, and sales professionals to automate appointment scheduling.
Features
- AI-enhanced scheduling links
- Integrates with Google, Outlook, iCloud
- Automated reminders and time zone detection
- Group and round-robin scheduling
- Payment support via Stripe and PayPal
- Embed booking widgets on websites
Review
Calendly receives praise for its ease of use and polished user experience. It’s trusted by millions globally, including professionals across the UK who value its automation features and flexibility.
Pros
- Scheduling Software that reduces manual scheduling
- Clean interface and intuitive setup
- Smart time zone handling
- Strong third-party integrations
Cons
- Limited features on free plan
- No built-in video conferencing
- Group scheduling requires paid tiers
- Branding customization restricted to higher tiers
Final Verdict
Calendly is perfect Scheduling Software in the UK for professionals who want reliable, no-fuss scheduling with excellent automation and client-facing tools.
#2. Microsoft Bookings
Overview
Part of Microsoft 365, Bookings is a great fit for UK-based organizations already in the Microsoft ecosystem. It simplifies appointment scheduling for internal teams and external clients.
Features
- Microsoft Teams integration
- Real-time calendar sync with Outlook
- Customizable booking pages
- Staff assignments and notifications
- Automated email and SMS reminders
- GDPR-compliant storage and data management
Review
Users appreciate how seamlessly Bookings integrates with other Microsoft products. It’s particularly valued by educational institutions, local governments, and healthcare providers.
Pros
- Scheduling Software that works natively in Microsoft 365
- Enterprise-level compliance and security
- Centralized management for teams
- Works across locations and departments
Cons
- Limited standalone use
- Less flexibility for branding and customization
- Setup can be complex for non-technical users
- Not ideal for casual users without Microsoft 365
Final Verdict
Microsoft Bookings is ideal Scheduling Software in the UK for large organizations invested in the Microsoft ecosystem needing secure, scalable scheduling tools.
#3. Acuity Scheduling
Overview
Acuity, part of Squarespace, is designed for service professionals needing deep customization, client reminders, and payment processing. It’s a popular choice for wellness providers and consultants.
Features
- Branded booking pages
- Recurring appointments and packages
- Integrated payments via Stripe, PayPal, Square
- Intake forms and client notes
- Syncs with Google, Outlook, iCloud
- Automatic reminders and time buffers
Review
UK users love Acuity’s flexibility and ability to brand the customer booking experience. It’s favored by coaches, freelancers, and wellness brands.
Pros
- Scheduling Software with full brand control
- Payment-ready for service businesses
- Supports client data collection
- Intuitive scheduling interface
Cons
- Lacks native team chat tools
- Interface can be busy for new users
- Limited in lower-tier plans
- Mobile experience less robust
Final Verdict
Acuity is perfect Scheduling Software in the UK for client-focused service providers who need polished, branded appointment flows.
#4. Doodle
Overview
Doodle specializes in coordinating group meetings and availability polling. It is widely used in the UK for committee meetings, interviews, and team scheduling.
Features
- Poll-based scheduling for groups
- Time zone and availability tracking
- Calendar sync with Outlook, Google
- Custom branding for business accounts
- One-on-one booking links
- No login required for guests
Review
Doodle’s strength lies in simplicity. Users love the polling mechanism and use it to easily schedule meetings across large or distributed groups.
Pros
- Scheduling Software that simplifies group decisions
- No account required to respond
- Great for quick polls and large groups
- Calendar sync streamlines coordination
Cons
- Limited automation for workflows
- No payments or CRM integration
- Ads in the free version
- Not ideal for recurring appointments
Final Verdict
Doodle is excellent Scheduling Software in the UK for teams or communities that need fast, collaborative scheduling without requiring user logins.
#5. Setmore
Overview
Setmore offers a robust free plan and is well-suited for small UK businesses like salons, barbershops, and therapists. It provides a full-featured appointment system with an emphasis on walk-in management.
Features
- Free online booking page
- Email and SMS reminders
- Integration with Zoom, Google, and Facebook
- Point-of-sale and payment support
- Multi-staff scheduling
- Mobile app for Android and iOS
Review
Setmore’s free tier is praised for being generous. Small UK businesses value its appointment flow, mobile accessibility, and walk-in queue management.
Pros
- Scheduling Software with great value at free tier
- Real-time appointment confirmation
- Works well for multi-staff scheduling
- Easy to use and intuitive
Cons
- Custom branding limited on free plan
- Lacks in-depth analytics
- Some integrations require paid tiers
- Interface feels dated
Final Verdict
Setmore is great Scheduling Software in the UK for small, local service businesses needing a cost-effective, user-friendly platform.
#6. YouCanBook.me
Overview
YouCanBook.me is ideal for teams and freelancers who want detailed control over availability, time zones, and booking conditions.
Features
- Customizable booking rules
- Time zone detection
- Webhooks and API access
- Zapier and CRM integrations
- Email templates and follow-ups
- Calendar sync with Google and Microsoft
Review
UK users highlight YouCanBook.me’s flexibility and deep configuration options. It’s often used by education teams, coaches, and distributed workforces.
Pros
- Scheduling Software built for granular control
- Highly customizable availability
- Supports complex team rules
- Great automation workflows
Cons
- Not as intuitive for beginners
- Limited pre-built templates
- Interface could be more modern
- Lacks native mobile app
Final Verdict
YouCanBook.me is strong Scheduling Software in the UK for advanced users who need detailed configuration and automation.
#7. 10to8
Overview
10to8 is a UK-born platform tailored for professional appointment scheduling with emphasis on communications, reminders, and remote meetings.
Features
- SMS, email, and voice call reminders
- HIPAA and GDPR compliance
- Secure messaging portal
- Telehealth integrations (Zoom, Teams)
- Online payments and invoices
- Custom booking pages
Review
UK businesses appreciate 10to8’s reliability and communication features. It’s a go-to for clinics, schools, and advisors.
Pros
- Scheduling Software with multi-channel reminders
- Native support for remote meetings
- Strong compliance and security
- Built-in client messaging
Cons
- Steeper pricing for advanced tiers
- Learning curve for full features
- UI less modern compared to others
- Basic analytics tools
Final Verdict
10to8 is powerful Scheduling Software in the UK for regulated industries and teams needing reliable client communication.
#8. Appointlet
Overview
Appointlet is built for sales and customer-facing teams, allowing instant scheduling of demos, consultations, and meetings.
Features
- Unlimited bookings on free plan
- Pre-meeting forms and surveys
- Group meeting support
- Time zone auto-adjustment
- Integrates with CRM and Zoom
- Slack notifications and webhooks
Review
Users appreciate its speed, simplicity, and easy form integrations. UK startups and sales teams use it to shorten their sales cycle.
Pros
- Scheduling Software focused on speed and scale
- Free tier supports unlimited meetings
- Seamless integrations with sales tools
- Flexible scheduling logic
Cons
- Custom branding limited
- No built-in payment tools
- Analytics are basic
- Lacks mobile app for now
Final Verdict
Appointlet is efficient Scheduling Software in the UK for B2B teams needing no-fuss scheduling with prospects and clients.
#9. SimplyBook.me
Overview
SimplyBook.me is designed for appointment-based service businesses. It provides booking widgets, marketplace listings, and custom service flows.
Features
- Website builder and booking page
- SMS/email confirmations and reminders
- Service add-ons and promotions
- Accepts PayPal, Stripe, Square
- Mobile admin app
- Client login and history
Review
Popular among UK hairdressers, therapists, and trades, SimplyBook.me is loved for its variety of add-ons and marketing features.
Pros
- Scheduling Software with customer portal
- Supports upselling and memberships
- Detailed service customization
- Visual layout and mobile tools
Cons
- Free tier is very limited
- Interface takes time to master
- Branding costs extra
- Some add-ons cost separately
Final Verdict
SimplyBook.me is a strong Scheduling Software in the UK for service businesses wanting branding, upselling, and online presence.
#10. Timely
Overview
Timely is a premium solution for salons, spas, and wellness clinics. It emphasizes branding, customer experience, and seamless appointment flows.
Features
- Customizable online booking
- SMS/email reminders
- POS and retail tools
- Customer notes and history
- Staff performance tracking
- Instagram/Facebook integration
Review
Timely is widely praised in the UK wellness industry for client experience, marketing, and salon-specific tools.
Pros
- Scheduling Software made for wellness brands
- Beautiful UI and seamless booking
- Integrated POS for products
- Marketing and loyalty features
Cons
- More expensive than competitors
- Overkill for non-wellness industries
- Learning curve on admin tools
- Reporting limited in lower plans
Final Verdict
Timely is ideal Scheduling Software in the UK for beauty and wellness brands focused on client loyalty and polished branding.
#11. ScheduleOnce
Overview
ScheduleOnce is a professional-grade platform designed for lead generation, sales qualification, and customer onboarding. It’s often used in UK sales and marketing teams needing precision workflows.
Features
- Multi-user and resource booking
- Lead routing and qualification rules
- Integrated forms and intake flows
- Round-robin and pooled availability
- CRM integrations (Salesforce, HubSpot, Zoho)
- Time zone and language localization
Review
ScheduleOnce is praised for its flexibility and sales-centric logic. It’s used across UK industries where speed and lead conversion are crucial.
Pros
- Scheduling Software built for lead conversion
- Supports complex routing and team logic
- Deep CRM and form integration
- Flexible workflows and permissions
Cons
- Learning curve for setup
- Not ideal for basic bookings
- Higher pricing tiers for advanced features
- Interface isn’t modern
Final Verdict
ScheduleOnce is best Scheduling Software in the UK for businesses that treat scheduling as a strategic sales function.
#12. HubSpot Meetings Tool
Overview
Part of HubSpot CRM, the Meetings Tool helps streamline sales and client bookings by embedding availability into websites, emails, and workflows.
Features
- Direct CRM contact syncing
- Embed in website or email signature
- Automated calendar updates
- Group meetings and round-robin
- Custom fields and meeting buffers
- Free with HubSpot CRM
Review
UK users value the tight CRM integration and no-cost entry point. It’s ideal for inbound-focused sales teams and small business owners.
Pros
- Scheduling Software with built-in CRM
- Seamless sales funnel integration
- Easy-to-use interface
- Excellent for email-based scheduling
Cons
- Limited standalone capabilities
- Custom branding requires paid CRM tier
- No SMS reminders
- Not optimized for service businesses
Final Verdict
HubSpot Meetings is smart Scheduling Software in the UK for CRM-focused businesses aiming to streamline sales meetings.
#13. Zoho Bookings
Overview
Zoho Bookings is part of the Zoho Suite, offering flexible scheduling for service-based teams. Ideal for businesses already using Zoho CRM, Calendar, and Mail.
Features
- Two-way calendar sync
- Integrated payment options
- Staff availability management
- Buffer times and rescheduling
- Custom booking pages
- Native Zoho CRM integration
Review
Zoho users in the UK enjoy the familiar interface and tight cross-platform capabilities. It’s a hidden gem for teams already within Zoho.
Pros
- Scheduling Software that fits Zoho ecosystem
- Easy staff and calendar setup
- Affordable with CRM bundling
- Flexible service and user rules
Cons
- Not intuitive for non-Zoho users
- Interface could be cleaner
- Limited third-party integrations
- Mobile version less polished
Final Verdict
Zoho Bookings is great Scheduling Software in the UK for Zoho-based businesses needing central scheduling management.
#14. Square Appointments
Overview
Square Appointments is a sleek, mobile-friendly tool built for solo entrepreneurs and small teams in retail, wellness, and beauty sectors.
Features
- Free for individuals
- POS and payments built-in
- Booking reminders and receipts
- Google Calendar sync
- Instagram booking link
- Mobile app with offline access
Review
Square users praise its simplicity, affordability, and seamless Square payment integration. UK salons, barbers, and coaches benefit most.
Pros
- Scheduling Software with built-in payments
- Ideal for on-the-go professionals
- Easy to set up and use
- Instagram integration
Cons
- Limited to Square ecosystem
- Some reports behind paywall
- Not ideal for teams over 10
- Fewer advanced features
Final Verdict
Square Appointments is top Scheduling Software in the UK for solo professionals seeking a free, mobile-optimized booking and payment tool.
#15. OnceHub
Overview
OnceHub combines intelligent lead routing with smart scheduling for teams. It’s made for marketers and sales teams needing automated qualification.
Features
- Smart meeting distribution
- Custom lead forms
- Pooled/team availability
- Event-based triggers and routing
- Multiple brand calendars
- Integrates with CRMs and automation tools
Review
UK users appreciate OnceHub for automated workflows and instant booking. It’s a valuable asset for growth-focused teams.
Pros
- Scheduling Software focused on lead routing
- Smart triggers and qualification logic
- Strong for global and distributed teams
- Supports inbound and outbound scheduling
Cons
- Requires some setup expertise
- Higher learning curve
- Best value only in paid tiers
- May be too advanced for basic use
Final Verdict
OnceHub is advanced Scheduling Software in the UK for organizations prioritizing automation, lead qualification, and efficiency.
Conclusion
In the dynamic UK business environment of 2025, efficient time management is more than a luxury—it’s a necessity. Whether you’re running a startup, managing client bookings in a wellness practice, or coordinating a multinational sales team, the right Scheduling Software can transform productivity and enhance customer experiences.
This guide covered a broad range of scheduling solutions—each tailored to specific business sizes, industries, and operational needs. From the simplicity of Calendly to the automation depth of OnceHub, there’s a perfect fit for every workflow. Many tools now offer mobile access, GDPR compliance, CRM integration, and AI-powered recommendations, making it easier than ever to stay organized and scale efficiently.
When selecting the right platform, consider the scope of your scheduling needs: Do you need branding and client forms? Do you handle team collaboration or lead qualification? Do you want built-in payments or a CRM connection? Answering these questions will guide you to the ideal tool.
Investing in the right Scheduling Software in the UK ensures streamlined operations, reduced no-shows, happier clients, and more productive teams. It’s not just about appointments—it’s about smarter business.
Frequently Asked Questions (FAQs)
What is the best Scheduling Software in the UK for solo professionals?
Calendly and Square Appointments offer excellent free and low-cost plans tailored to individuals and freelancers.
Which tools are best for managing client payments and bookings?
Acuity Scheduling, Timely, and SimplyBook.me provide integrated payment options and customizable booking flows.
Are these scheduling platforms secure and GDPR-compliant?
Yes, all platforms listed offer compliance with UK and EU regulations, including GDPR. Most also offer user permissions and data encryption.
What’s the price range for Scheduling Software in the UK?
Plans range from free (for individuals or basic features) to £30–£100/month for teams or enterprises depending on feature sets.
Can I integrate these tools with Zoom, Google Calendar, or CRMs?
Yes. Most of these tools support integrations with Google/Outlook calendars, Zoom, Teams, HubSpot, Salesforce, and other major platforms.
