In today’s fast-paced digital landscape, choosing the right task management software in UK is essential for streamlining workflows, boosting team productivity, and achieving project goals efficiently. Whether you’re a startup founder, a project manager at a mid-sized business, or a department head in a large enterprise, selecting the right tool can drastically improve collaboration and task accountability.
Modern task management tools offer powerful features like real-time collaboration, automation, scalability, integrations, and mobile access—making them indispensable for UK-based businesses in 2025. With a variety of digital tools and cloud-based platforms available, it’s important to pick software that aligns with your operational size, compliance needs, and growth strategy.
This comprehensive guide explores the top 15 best task management software in UK for 2025, evaluating tools that empower teams to stay on top of priorities, meet deadlines, and drive results.
15 Best Task Management Software in UK – Overview
- Trello – Best for visual task tracking using boards and cards
- Asana – Best for cross-functional team collaboration and projects
- ClickUp – Best all-in-one task and project management platform
- Monday.com – Best for customizable task workflows
- Jira (Atlassian) – Best for agile software development teams
- Microsoft To Do – Best for simple task management and lists
- Microsoft Planner – Best for teams using Microsoft 365 ecosystem
- Notion – Best for combining documentation and task management
- Smartsheet – Best for enterprise-level task automation and reporting
- Basecamp – Best for remote teams and client communication
- Wrike – Best for project visibility and real-time updates
- Airtable – Best for database-style task organization
- Todoist – Best for personal and small team task tracking
- ProofHub – Best for flat pricing with collaboration features
- Nifty – Best for milestone tracking and timelines
How This Top 15 List Was Created
To curate the top 15 task management software in UK, we considered multiple evaluation criteria:
- Pricing & value: Affordability and ROI for UK-based teams
- Features & automation: Built-in functionalities that boost efficiency
- Compliance & security: GDPR adherence and data security protocols
- Integrations & scalability: Ability to connect with tools like Slack, Zoom, Google Workspace, etc.
- Reporting & analytics: Dashboards, KPIs, and performance tracking
- Verified user reviews: Insights from G2, Capterra, Trustpilot
Pricing Breakdown by Business Type
For Startups and Small Businesses
- Trello – Free plan available; paid plans from £4/month
- Todoist – Budget-friendly with simple UI
- Microsoft To Do – Free with Microsoft account; great for individuals
These tools offer core task features without overwhelming small teams.
For Mid-Sized Businesses
- Asana – Tiered pricing with automation and integrations
- ClickUp – Modular pricing; custom views and docs
- Monday.com – Offers team plans with timeline features
Great for growing businesses looking for flexible yet powerful solutions.
For Large Enterprises
- Smartsheet – Enterprise-level capabilities and dashboards
- Wrike – Custom workflows and real-time reporting
- Jira – Enterprise agility with sprint planning and issue tracking
Built to handle complex workflows and large teams at scale.
#1. Trello
Overview:
Ideal for freelancers, startups, and small teams, Trello simplifies task tracking with its Kanban board-style layout. It’s highly visual, intuitive, and ideal for those new to task management software in UK.
Features
- Drag-and-drop Kanban boards for easy tracking
- Task cards with due dates, labels, and checklists
- Power-Ups to integrate third-party tools
- Calendar and timeline views
- Mobile app for remote task updates
- Templates for recurring task structures
Review
Trello users love its simplicity and flexibility. Common praise includes ease of use, clean interface, and seamless team onboarding. Criticism often points to limited advanced features in the free plan.
Pros
- Task management software in UK that’s beginner-friendly and visual
- Easily customizable boards and task lists
- Integrates with Slack, Dropbox, and Google Drive
- Scalable for small-to-medium projects
Cons
- Limited advanced reporting tools
- Free version lacks timeline or Gantt views
- Power-Up limitations on free plan
- May feel too simplistic for complex workflows
Final Verdict
Trello is best for individuals and small teams seeking a lightweight, visual task management software in UK. Its ease of use and flexibility make it ideal for simple project workflows.
#2. Asana
Overview:
Asana is ideal for cross-functional teams and organizations managing complex projects. Its clean interface and project views make it a top choice for structured workflows and high-level planning in the task management software in UK market.
Features
- Multiple project views (List, Board, Calendar, Timeline)
- Task dependencies and priority setting
- Rule-based automation for repetitive tasks
- Advanced reporting dashboards
- Goals and workload management
- Integrations with over 200 tools
Review
Asana users appreciate the balance of simplicity and advanced features. It’s often praised for its timeline view, ease of collaboration, and powerful integrations. Some users find the UI slightly overwhelming initially.
Pros
- Task management software in UK with robust project tracking
- Excellent for teams with layered responsibilities
- Highly customizable workflows and task dependencies
- Great reporting and insights features
Cons
- May have a learning curve for new users
- Free plan lacks advanced functionality
- Mobile app can feel limited compared to desktop
- Pricey for smaller teams needing premium features
Final Verdict
Asana suits mid-sized to large UK teams needing detailed planning and task ownership. Its features support goal-oriented management and make it a strong candidate for professional task management software in UK.
#3. ClickUp
Overview:
ClickUp is a highly versatile task management software in UK designed to consolidate your work into a single platform. It caters to startups, remote teams, and enterprises seeking a robust, customizable solution.
Features
- Customizable views: List, Board, Gantt, Box, and Calendar
- Task templates, checklists, time tracking
- Docs, goals, whiteboards, and dashboards
- Real-time collaboration with comments and mentions
- Native automation and integration support
- Hierarchical structure (Spaces, Folders, Lists, Tasks)
Review
ClickUp receives high praise for its depth and flexibility. Users highlight its all-in-one approach, centralizing everything from tasks to documents. However, some mention that its breadth can create a learning curve.
Pros
- Task management software in UK with unmatched customization
- Combines docs, tasks, time tracking, and goals in one place
- Scales well from small teams to large organizations
- Regular updates with new features and improvements
Cons
- Complex UI for beginners
- Occasional bugs or performance issues
- Can feel overwhelming due to numerous features
- Requires setup time to optimize workflows
Final Verdict
ClickUp is ideal for UK businesses needing a fully customizable task management software in UK. It centralizes workflows, scales effortlessly, and supports diverse team needs—all in a single platform.
#4. Monday.com
Overview:
Monday.com offers a flexible and visually engaging platform, perfect for businesses wanting customized workflows. It’s one of the most user-friendly task management software in UK, designed for collaboration and automation.
Features
- Customizable boards and workflow automations
- Gantt charts, calendars, and Kanban views
- Time tracking and team collaboration
- Over 200 templates for different industries
- Dashboards and real-time reporting
- Extensive third-party integrations
Review
Users enjoy Monday.com’s modern interface and ease of use. It simplifies task tracking and process automation. Some users, however, mention that pricing increases quickly with added users or features.
Pros
- Task management software in UK that balances ease and customization
- Ideal for teams that prefer visual planning tools
- Excellent automation and workflow templates
- Strong support and learning resources
Cons
- Pricing tiers may confuse new users
- Limited reporting in lower-tier plans
- Mobile experience can lag behind desktop
- Complex boards may require onboarding
Final Verdict
Monday.com is ideal for UK teams wanting visually dynamic task management software in UK that scales with business processes. Its ease of use and automation makes it perfect for structured collaboration.
#5. Jira (Atlassian)
Overview:
Jira is the go-to task management software in UK for agile and software development teams. Built for issue tracking and sprint planning, it’s a robust tool for tech teams.
Features
- Agile boards (Scrum, Kanban)
- Roadmaps and backlog management
- Issue tracking and bug reporting
- Role-based access control
- Developer tool integrations (Bitbucket, GitHub)
- Advanced reports and insights
Review
Users praise Jira for its adaptability to development workflows and comprehensive issue tracking. On the downside, non-technical users may find the learning curve steep.
Pros
- Task management software in UK tailored for developers
- Excellent sprint and backlog management
- Supports agile methodologies natively
- Vast customization and plugin support
Cons
- Not beginner-friendly for general users
- Interface can appear cluttered
- High setup and configuration effort
- Pricing can rise with added features
Final Verdict
Jira is best for agile UK software teams needing an advanced task management software in UK with issue resolution and sprint planning built-in.
#6. Microsoft To Do
Overview:
Microsoft To Do is a minimalist task management software in UK, perfect for individuals and small teams. It integrates deeply with Microsoft 365.
Features
- Personal task lists and reminders
- Subtasks, tags, and notes
- Integration with Outlook and Teams
- Daily planner view (My Day)
- Sync across devices
- Free with Microsoft account
Review
Users love its simplicity and clean interface. It’s perfect for personal use and light team collaboration. However, it lacks advanced task or project management features.
Pros
- Task management software in UK that’s simple and clean
- Free to use for Microsoft users
- Seamless syncing across devices
- Integrates easily into Office workflows
Cons
- No advanced task tracking or reporting
- Limited collaboration tools
- No Gantt or Kanban views
- Not ideal for large teams
Final Verdict
Microsoft To Do suits UK individuals and small teams who need a free, lightweight task management software in UK that integrates well with Microsoft apps.
#7. Microsoft Planner
Overview:
Built into the Microsoft 365 suite, Planner offers teams an easy entry point into structured task management software in UK.
Features
- Board-based task tracking
- Integration with Teams, Outlook, and To Do
- File attachments and checklist tracking
- Labels and priority levels
- Shared team calendars
- Mobile and desktop apps
Review
Planner is appreciated for simplicity and seamless Office integration. Some users find its features too basic for advanced project tracking.
Pros
- Task management software in UK that fits Office users
- Great for beginners and light task tracking
- Centralized with Teams and Outlook
- Mobile-friendly design
Cons
- Limited project views
- Lacks timeline/Gantt options
- Not scalable for complex workflows
- No native time tracking
Final Verdict
Microsoft Planner works best for UK teams already in Microsoft’s ecosystem needing simple, integrated task management software in UK.
#8. Notion
Overview:
Notion is an all-in-one workspace combining notes, docs, databases, and task management. It’s favored among creatives and startups in the UK.
Features
- Tasks embedded in pages and databases
- Wiki and document creation
- Custom templates for tasks and projects
- Linked databases and calendar views
- Integrations via Notion API
- Real-time collaboration
Review
Users love Notion’s versatility and customizability. However, new users can struggle with setup and structure.
Pros
- Task management software in UK with rich documentation
- Combines notes, wikis, and tasks
- Ideal for remote and creative teams
- Highly customizable views and layouts
Cons
- Setup may be time-consuming
- No native Gantt or Kanban views
- Can lag with heavy usage
- Steeper learning curve for non-technical users
Final Verdict
Notion is great for UK startups and remote teams needing flexible, documentation-rich task management software in UK.
#9. Smartsheet
Overview:
Smartsheet blends spreadsheets with project and task management. It’s ideal for UK enterprises needing advanced reporting and scalability.
Features
- Grid, card, Gantt, and calendar views
- Conditional logic and automation
- Workflow tracking with detailed permissions
- Reporting and dashboarding tools
- Integration with Jira, Salesforce, MS Teams
- Governance and compliance controls
Review
Users like its familiar spreadsheet interface and enterprise features. However, it may be overkill for small teams.
Pros
- Task management software in UK with enterprise depth
- Robust data analytics and dashboards
- Easy for Excel users to transition
- Excellent compliance and security tools
Cons
- Complex UI for basic users
- Expensive for small companies
- Some performance slowdowns
- Requires training for full use
Final Verdict
Smartsheet is best for large UK businesses that need data-rich, compliant task management software in UK.
#10. Basecamp
Overview:
Basecamp focuses on communication and task tracking in a single platform. It’s popular with remote and client-facing UK teams.
Features
- Message boards and to-do lists
- Real-time group chat (Campfire)
- Document sharing and scheduling
- Project templates
- Flat-rate pricing
- No per-user fees
Review
Users appreciate its simplicity and communication-first approach. Some want more in-depth task management features.
Pros
- Task management software in UK that’s great for remote teams
- Flat pricing makes budgeting easier
- Combines communication and task tracking
- Simple onboarding and clean design
Cons
- Lacks granular project controls
- Limited customization and integrations
- Basic task tracking compared to rivals
- No native time tracking
Final Verdict
Basecamp is ideal for remote UK teams or agencies seeking simple, communication-oriented task management software in UK.
#11. Wrike
Overview:
Wrike is a feature-rich task management software in UK with real-time visibility and reporting for mid to large teams.
Features
- Dynamic dashboards and Gantt charts
- Time tracking and workload management
- Automation and task dependencies
- Proofing tools for creative teams
- Enterprise-grade security
- Extensive integrations
Review
Wrike gets high marks for versatility and detailed tracking. Some say it has a steep learning curve and busy interface.
Pros
- Task management software in UK with deep reporting tools
- Tailored solutions for marketing and IT
- Real-time updates and collaboration
- Role-specific templates
Cons
- Clunky UI for some workflows
- Price increases quickly with features
- Overwhelming for casual users
- Requires onboarding to master
Final Verdict
Wrike is suited for UK enterprises needing powerful, report-driven task management software in UK.
#12. Airtable
Overview:
Airtable combines spreadsheets with task tracking and low-code app building. It’s great for creative teams and startups in the UK.
Features
- Spreadsheet-style interface with databases
- Grid, calendar, Kanban, and Gantt views
- Custom fields and relationships
- Airtable Automations
- Interfaces for dashboards and apps
- Sync across workspaces
Review
Users love the blend of flexibility and database power. Non-tech users may take time adapting.
Pros
- Task management software in UK with spreadsheet familiarity
- Highly customizable for unique workflows
- Great for organizing content or campaign data
- Offers creative workflow flexibility
Cons
- Steep learning curve for advanced features
- Performance dips with heavy data
- Free plan has limited features
- Not ideal for formal project tracking
Final Verdict
Airtable fits UK creatives and content teams needing a hybrid task management software in UK that’s customizable and visual.
#13. Todoist
Overview:
Todoist is a clean, lightweight task management software in UK for individuals and small teams.
Features
- Simple task lists with subtasks
- Natural language input for deadlines
- Labels, filters, and priority levels
- Shared projects and real-time sync
- Templates for recurring tasks
- Cross-platform availability
Review
Users like the minimalist UI and ease of use. It’s fast and reliable, but not meant for complex project tracking.
Pros
- Task management software in UK for personal productivity
- Works across all major platforms
- Easy onboarding and usability
- Great free plan features
Cons
- Not suited for large teams or complex workflows
- Limited reporting capabilities
- No Gantt/timeline views
- Basic collaboration tools
Final Verdict
Todoist is excellent for UK individuals or small teams looking for fast, simple task management software in UK.
#14. ProofHub
Overview:
ProofHub is an all-in-one task management software in UK offering flat pricing and unlimited users, perfect for agencies and enterprises.
Features
- Task lists, milestones, and Gantt charts
- Online proofing and discussions
- Time tracking and reporting
- Chat and announcements
- File sharing and version control
- Project templates
Review
Users like ProofHub’s affordability and feature-rich design. However, its interface can feel outdated.
Pros
- Task management software in UK with no per-user pricing
- All-in-one tool with time tracking
- Good for creative and agency teams
- Includes proofing and discussion tools
Cons
- Dated interface compared to modern tools
- Mobile app usability issues
- Limited third-party integrations
- Customization could be better
Final Verdict
ProofHub is ideal for UK teams wanting a fixed-price task management software in UK that offers a broad set of tools without user limits.
#15. Nifty
Overview:
Nifty blends project and task management with milestones and timelines. It’s ideal for UK teams needing agile-style tracking with simplicity.
Features
- Milestones and timelines
- Task assignments and collaboration
- Integrated docs and discussions
- Time tracking and reporting
- Multiple views: Kanban, List, Timeline
- Native Zoom integration
Review
Nifty is praised for its balance of usability and features. Users like how it simplifies project workflows, but integrations are still growing.
Pros
- Task management software in UK with milestone focus
- Simple interface, easy for teams to adopt
- Combines docs, chat, and tasks
- Cost-effective for small to mid teams
Cons
- Smaller ecosystem of integrations
- Reporting is less robust than competitors
- Minor UI bugs noted by users
- Learning curve for advanced settings
Final Verdict
Nifty is best for UK teams that want structured task management software in UK with milestone tracking, simple views, and essential collaboration tools.
Conclusion
Choosing the best task management software in UK for your team in 2025 depends on your business size, collaboration needs, and growth stage. Tools like Trello and Todoist work great for smaller setups, while ClickUp and Monday.com offer scalability for growing teams. Enterprises can rely on Jira, Wrike, and Smartsheet for robust, secure, and integrated task management.
Each of the tools listed here brings unique strengths—from real-time updates and automation to custom workflows and performance tracking. Investing in the right platform improves team productivity, streamlines operations, and boosts ROI.
Frequently Asked Questions (FAQs)
What is the best task management software in UK for small teams?
Trello and Todoist are top choices due to their simplicity, affordability, and ease of use.
Are these tools cloud-based and secure?
Yes, all tools mentioned are cloud-based and offer secure data handling with compliance features like GDPR.
What’s the price range for task management software in UK?
Prices range from free plans to £20/user/month depending on the features and team size.
Do these tools integrate with Microsoft Teams, Slack, or Google Workspace?
Yes, most support popular integrations including Zoom, Slack, Google Drive, and Microsoft Teams.
Which task management software supports remote teams and collaboration?
ClickUp, Basecamp, and Notion are great for remote collaboration with real-time updates and communication features.
