The 15 best project management software in the UK in 2027 include ClickUp, monday.com, Asana, Wrike, Smartsheet, Jira, Trello, Teamwork.com, Basecamp, Zoho Projects, Notion, Airtable, TeamGantt, ProofHub, and Paymo. These platforms help UK businesses plan projects, organise tasks, manage deadlines, collaborate with teams, track workloads, monitor project progress, and streamline workflows from centralised digital workspaces.
In 2027, project management software for UK businesses provides capabilities such as task management, project planning, Gantt charts, Kanban boards, team collaboration, time tracking, resource management, workflow automation, project reporting, dashboards, document management, project budgeting, and integrations. Some platforms are designed for small businesses and freelancers, while others provide advanced project planning, resource management, portfolio management, agile development tools, or enterprise-level collaboration.
The right project management software for a UK business depends on factors such as business size, team structure, project complexity, budget, workflow requirements, collaboration needs, integrations, reporting, resource management, and preferred project views. Small businesses may prioritise simple task management and affordable pricing, while larger organisations may require resource planning, automation, portfolio management, advanced reporting, security controls, and scalable project infrastructure.
What Is Project Management Software in the UK?
Project management software is a digital platform that helps UK businesses plan, organise, execute, monitor, and complete projects from a central workspace. It allows teams to manage tasks, assign responsibilities, establish deadlines, communicate with colleagues, track progress, and maintain project-related information in one place.
Depending on the platform, UK businesses can manage projects through task lists, Kanban boards, Gantt charts, calendars, timelines, dashboards, spreadsheets, databases, and other project views. Many platforms also provide time tracking, resource management, workflow automation, file sharing, reporting, budgeting, and third-party integrations.
A typical project management software platform may provide:
- Task and project management
- Project planning and scheduling
- Kanban boards
- Gantt charts and timelines
- Team collaboration
- Time tracking
- Resource and workload management
- Workflow automation
- Project dashboards and reporting
- File and document management
- Project budgeting and cost tracking
- Third-party integrations
How Does Project Management Software Work?
Project management software helps UK businesses manage project work through several stages:
- Project Planning – Teams define project objectives, create tasks, establish milestones, and set deadlines.
- Task Assignment – Managers assign tasks to team members and establish responsibilities, priorities, and due dates.
- Project Organisation – Tasks can be organised using boards, lists, calendars, Gantt charts, timelines, or other project views.
- Team Collaboration – Team members communicate through comments, discussions, file sharing, notifications, and shared workspaces.
- Progress Tracking – Managers can monitor completed tasks, upcoming deadlines, project milestones, and overall progress.
- Reporting & Analysis – Dashboards and reports provide information about project performance, workloads, time, resources, and deadlines.
- Project Completion – Teams complete outstanding tasks, review project performance, document results, and close the project.
Project management software can also connect with communication tools, accounting platforms, CRM systems, cloud storage, development tools, calendars, ecommerce platforms, and other business applications, allowing UK organisations to integrate project work with their wider business processes.
Key Functions of Project Management Software
- Task Management – Creates, assigns, prioritises, and tracks individual project tasks.
- Project Planning – Helps teams establish project schedules, milestones, deadlines, and deliverables.
- Kanban Boards – Provides visual boards for organising tasks according to different workflow stages.
- Gantt Charts – Displays project timelines, dependencies, milestones, and scheduled activities.
- Team Collaboration – Allows team members to communicate, share files, comment on tasks, and exchange project updates.
- Time Tracking – Records time spent on tasks and projects for workload monitoring, billing, and reporting.
- Resource Management – Helps managers allocate people, time, and other resources across projects.
- Workflow Automation – Automates repetitive project activities, notifications, approvals, and task assignments.
- Dashboards & Reporting – Provides visual information about project progress, workloads, deadlines, and performance.
- Document Management – Stores and organises project files, documents, briefs, and other information.
- Project Budgeting – Helps businesses monitor project costs, budgets, expenses, and financial performance.
- Integrations – Connects project management software with other business and productivity applications.
By bringing these capabilities together, project management software enables UK businesses to organise work more efficiently, improve team coordination, monitor project progress, reduce manual administration, and maintain better visibility across multiple projects. Platforms such as ClickUp and monday.com combine project management with broader work-management capabilities, while Jira focuses strongly on agile software development and TeamGantt emphasises visual project scheduling.
Benefits of Project Management Software
- Better Project Organisation: Businesses can keep tasks, deadlines, files, responsibilities, and project information in one central location.
- Improved Team Collaboration: Team members can communicate and share updates without relying on disconnected tools.
- Clearer Project Visibility: Dashboards, timelines, boards, and reports help managers understand project progress.
- Effective Task Management: Teams can assign responsibilities, set priorities, establish deadlines, and track completed work.
- Improved Time Management: Time tracking and scheduling tools help businesses understand how teams spend their working hours.
- Better Resource Allocation: Managers can monitor workloads and distribute work according to team capacity.
- Reduced Manual Work: Automation can handle repetitive notifications, task assignments, approvals, and other processes.
- Improved Deadline Management: Project schedules and reminders help teams monitor upcoming milestones and deadlines.
- Centralised Documentation: Project files, notes, discussions, and documents can be stored alongside related work.
- Better Reporting: Reports and dashboards provide useful information for monitoring projects and team performance.
- Support for Remote Teams: Cloud-based platforms allow UK teams to collaborate across offices, homes, and different locations.
- Scalable Project Management: Businesses can expand their use of project management tools as their teams and project requirements grow.
Top 15 Best Project Management Software in the UK in 2027
Here is a selection of 15 project management software platforms for UK businesses in 2027, selected based on their project management capabilities, task organisation, collaboration tools, scheduling features, pricing, integrations, reporting, resource management, automation, and suitability for different types and sizes of UK businesses:
- ClickUp
- monday.com
- Asana
- Wrike
- Smartsheet
- Jira
- Trello
- Teamwork.com
- Basecamp
- Zoho Projects
- Notion
- Airtable
- TeamGantt
- ProofHub
- Paymo
1. ClickUp — Best for All-in-One Project Management in the UK
Company Overview
| Detail | Information |
|---|---|
| Founded | 2017 |
| Country | United States |
| Software Type | Project Management & Productivity Software |
| Core Features | Task Management, Project Planning, Time Tracking, Team Collaboration, Dashboards & Automations |
| Deployment | Cloud-Based |
| Pricing Model | Freemium / Subscription |
| Starting Price | US$0/month |
| Supported Platforms | Web, Windows, Mac, iOS & Android |
ClickUp is an all-in-one project management and productivity platform that brings tasks, projects, documents, goals, communication, time tracking and workflow automation into one workspace. It helps UK businesses organise work, assign responsibilities, manage deadlines and monitor project progress without relying on multiple separate applications.
The platform supports startups, agencies, remote teams, SMEs and growing businesses with flexible project views, custom workflows, dashboards, reporting and collaboration tools. Its automation and time-tracking capabilities can reduce repetitive administrative work, while features such as List, Board, Calendar and Gantt views give teams different ways to plan and manage projects.
Key Features
- Task Management – Create, assign and organise tasks with priorities, deadlines, subtasks and dependencies.
- Multiple Project Views – Manage work through List, Board, Calendar, Gantt and other visual project views.
- Team Collaboration – Bring comments, documents, chat and project communication together in one workspace.
- Time Tracking – Track time spent on tasks and projects to monitor workloads and productivity.
- Dashboards & Reporting – Build custom dashboards to monitor project progress, workloads and team performance.
- Automations – Automate repetitive tasks, notifications, assignments and workflow actions.
Pricing
- Free Forever: US$0/month, with core task management, collaborative documents, whiteboards and limited storage.
- Unlimited: Starts at around US$7/user/month when billed annually, adding unlimited storage, integrations, dashboards and additional project features.
- Business: Starts at around US$12/user/month when billed annually, with advanced reporting, workload management, automation and other business features.
- Enterprise: Custom pricing, with advanced security, administration, support and enterprise-level controls.
2. monday.com — Best for Visual Project Tracking and Customisable Workflows in the UK
Company Overview
| Detail | Information |
|---|---|
| Founded | 2012 |
| Country | Israel |
| Software Type | Project Management & Work Management Software |
| Core Features | Task Management, Gantt Charts, Dashboards, Automations, Workload Management & Collaboration |
| Deployment | Cloud-Based |
| Pricing Model | Freemium / Subscription |
| Starting Price | US$0/month |
| Supported Platforms | Web, Windows, Mac, iOS & Android |
monday.com is a visual work and project management platform that helps teams organise tasks, projects, workflows and deadlines through customisable boards. Its flexible structure allows businesses to create workflows based on their specific processes, priorities and team requirements.
For UK businesses, monday.com can be useful for marketing teams, agencies, operations departments and growing companies that need a clear way to manage work. Teams can track projects visually, assign responsibilities, set deadlines and create dashboards for an overview of ongoing activities. The platform also supports automation for repetitive processes, helping reduce manual work and keep workflows consistent. With customisable views and collaboration features, monday.com can accommodate different projects, departments and working styles.
Key Features
- Visual Project Tracking – Organise tasks and projects using customisable boards and columns.
- Customisable Workflows – Build workflows that match different projects, departments and business processes.
- Gantt Charts & Dependencies – Plan project schedules, milestones and relationships between tasks.
- Project Dashboards – Monitor deadlines, progress, workload and other project information in one place.
- Automations & Integrations – Automate repetitive actions and connect monday.com with other business tools.
- Workload Management – View team capacity and allocate work across different projects.
Pricing
- Free: US$0/month, available for up to 2 seats with basic project management functionality.
- Basic: Starts at US$9/seat/month when billed annually, providing unlimited boards and essential project management features.
- Standard: Starts at US$12/seat/month when billed annually, adding Gantt charts, automations, integrations and timeline views.
- Pro: Starts at US$19/seat/month when billed annually, with advanced workload management, time tracking and additional project capabilities. Enterprise pricing is custom.
3. Asana — Best for Comprehensive Team Collaboration in the UK
Company Overview
| Detail | Information |
|---|---|
| Founded | 2008 |
| Country | United States |
| Software Type | Project Management & Work Management Software |
| Core Features | Task Management, Project Views, Team Collaboration, Reporting, Workflow Automation & Goals |
| Deployment | Cloud-Based |
| Pricing Model | Freemium / Subscription |
| Starting Price | US$0/month |
| Supported Platforms | Web, Windows, Mac, iOS & Android |
Asana is a project and work management platform that helps teams organise tasks, projects and workflows in a shared workspace. It provides tools for assigning responsibilities, setting deadlines, tracking progress and coordinating work.
For UK organisations, Asana can support remote teams, marketing departments, professional services businesses and larger organisations. Teams can manage projects through multiple views, automate routine tasks, monitor deadlines and create reports. Its portfolio tools also provide visibility across multiple projects, making Asana suitable for organisations that need structured planning, collaboration and clear project oversight.
Key Features
- Task Management – Create and assign tasks with deadlines, priorities, subtasks and dependencies.
- Multiple Project Views – Use List, Board, Timeline, Calendar and other views to manage projects.
- Team Collaboration – Share project updates, comments, files and conversations with team members.
- Reporting & Dashboards – Track project progress and create reports using real-time work data.
- Workflow Automation – Automate routine actions and standardise recurring processes.
- Goals & Portfolios – Connect projects with business goals and monitor multiple projects at a higher level.
Pricing
- Personal: US$0/month, supporting up to 2 users with essential task and project management features.
- Starter: US$10.99/user/month when billed annually, with additional project views, workflow tools and reporting features.
- Advanced: US$24.99/user/month when billed annually, adding advanced reporting, portfolios, goals and workload management.
- Enterprise: Custom pricing, with additional security, administration, support and enterprise management capabilities.
4. Wrike — Best for Enterprise Project Management in the UK
Company Overview
| Detail | Information |
|---|---|
| Founded | 2006 |
| Country | United States |
| Software Type | Enterprise Project & Work Management Software |
| Core Features | Project Planning, Gantt Charts, Resource Management, Workflow Automation, Reporting & Collaboration |
| Deployment | Cloud-Based |
| Pricing Model | Freemium / Subscription |
| Starting Price | US$0/month |
| Supported Platforms | Web, Windows, Mac, iOS & Android |
Wrike is an enterprise-focused project and work management platform designed to help organisations plan, manage and track complex projects. It combines task management, project planning, resource management, reporting and workflow automation in one workspace.
For UK businesses and larger organisations, Wrike can help manage cross-functional projects, team workloads, resources and deadlines. Its advanced reporting and workflow capabilities are particularly useful for teams handling multiple projects and structured business processes.
Key Features
- Project Planning – Plan projects, organise tasks and establish deadlines and milestones.
- Gantt Charts – Visualise project schedules, dependencies and timelines through interactive Gantt charts.
- Resource Management – Monitor workloads, team capacity and resource allocation across projects.
- Workflow Automation – Automate recurring processes, task assignments, notifications and approvals.
- Reporting & Dashboards – Create custom reports and dashboards to monitor project performance.
- Enterprise Collaboration – Provide teams with shared workspaces, documents, approvals and project communication.
Pricing
- Free: US$0/month, providing basic work management capabilities for individuals and small teams.
- Team: Starts at US$10/user/month when billed annually, with project management and team collaboration features.
- Business: Starts at US$25/user/month when billed annually, adding advanced project management, resource and workflow capabilities.
- Enterprise & Pinnacle: Custom pricing, with additional security, administration, reporting and advanced work management features.
5. Smartsheet — Best for Spreadsheet-Style Project Management in the UK
Company Overview
| Detail | Information |
|---|---|
| Founded | 2005 |
| Country | United States |
| Software Type | Project & Work Management Software |
| Core Features | Spreadsheet-Style Project Management, Gantt Charts, Dashboards, Resource Management, Automation & Reporting |
| Deployment | Cloud-Based |
| Pricing Model | Subscription |
| Starting Price | US$9/member/month when billed annually |
| Supported Platforms | Web, Windows, Mac, iOS & Android |
Smartsheet is a project and work management platform that combines the familiar structure of spreadsheets with tools for planning, collaboration and project tracking. It helps teams organise project information, assign responsibilities, monitor deadlines and manage resources from one central workspace.
For UK businesses, Smartsheet can support project teams, operations departments, marketing teams and larger organisations that need structured project tracking. Its Gantt charts, dashboards, automation and reporting tools help teams manage projects while maintaining a spreadsheet-style working environment.
Key Features
- Spreadsheet-Style Project Management – Organise project data in a familiar grid format with custom fields and formulas.
- Gantt Charts & Project Views – Visualise schedules, milestones, dependencies and project timelines.
- Resource Management – Monitor team availability, workloads and resource allocation.
- Dashboards & Reporting – Create customised dashboards and reports to track project information.
- Workflow Automation – Automate repetitive tasks, notifications, approvals and project processes.
- Project & Portfolio Management – Manage multiple projects and gain a broader view of organisational work.
Pricing
- Pro: US$9/member/month when billed annually, supporting 1–10 members with unlimited Contributors.
- Business: US$19/member/month when billed annually, requiring 3 or more members with unlimited Guests and Contributors.
- Enterprise: Custom pricing, with additional enterprise-level capabilities and administration.
- Advanced Work Management: Custom pricing, for organisations requiring advanced work and portfolio management capabilities.
6. Jira — Best for Agile Software Development Teams in the UK
Company Overview
| Detail | Information |
|---|---|
| Founded | 2002 |
| Country | Australia |
| Software Type | Agile Project Management & Software Development Software |
| Core Features | Scrum Boards, Kanban Boards, Backlog Management, Sprint Planning, Roadmaps & Agile Reporting |
| Deployment | Cloud-Based |
| Pricing Model | Freemium / Subscription |
| Starting Price | US$0/month |
| Supported Platforms | Web, Windows, Mac, iOS & Android |
Jira is an agile project management platform designed to help software development and technical teams plan, track and manage development work. It provides tools for backlogs, sprints, issues, workflows and project reporting.
For UK software companies and development teams, Jira supports Scrum and Kanban methodologies, helping developers, product managers and stakeholders coordinate their work. Its custom workflows and development-focused integrations make it suitable for managing software projects from planning through delivery.
Key Features
- Scrum & Kanban Boards – Organise development work visually and track tasks through different stages.
- Backlog & Sprint Management – Prioritise work, plan sprints and manage development backlogs.
- Custom Workflows – Configure workflows around specific development and business processes.
- Agile Reporting – Monitor sprint progress, team activity and project performance through reporting tools.
- Dependency Management – Identify relationships between tasks and manage dependent work.
- Developer Integrations – Connect Jira with development, collaboration and DevOps tools.
Pricing
- Free: US$0/month, supporting up to 10 users with essential project and issue-tracking features.
- Standard: US$7.91/user/month, providing additional project management and collaboration capabilities.
- Premium: US$14.54/user/month, adding advanced planning, automation and administration features.
- Enterprise: Custom pricing, with additional enterprise security, governance and management capabilities.
7. Trello — Best for Simple Kanban Project Management in the UK
Company Overview
| Detail | Information |
|---|---|
| Founded | 2011 |
| Country | United States |
| Software Type | Project Management & Task Management Software |
| Core Features | Kanban Boards, Task Management, Checklists, Automation, Power-Ups & Collaboration |
| Deployment | Cloud-Based |
| Pricing Model | Freemium / Subscription |
| Starting Price | US$0/month |
| Supported Platforms | Web, Windows, Mac, iOS & Android |
Trello is a visual project and task management platform built around Kanban-style boards. Teams can create boards, lists and cards to organise work, assign responsibilities and track tasks as they move through different stages.
For UK small businesses, freelancers and teams, Trello provides a simple way to organise projects without a complicated setup. Its Power-Ups, automation tools and additional project views also allow teams to expand basic boards for more structured workflows.
Key Features
- Kanban Boards – Organise tasks into visual lists and move cards through different workflow stages.
- Task Management – Add due dates, checklists, labels, attachments and members to tasks.
- Built-in Automation – Automate repetitive actions and common board processes.
- Multiple Project Views – Use Timeline, Calendar, Table and Dashboard views where available.
- Power-Ups & Integrations – Connect boards with external applications and add extra functionality.
- Templates & Collaboration – Start projects with templates and collaborate with team members in shared workspaces.
Pricing
- Free: US$0/month, supporting up to 10 collaborators per Workspace with basic project management features.
- Standard: US$5/user/month when billed annually, adding unlimited boards and additional collaboration capabilities.
- Premium: US$10/user/month when billed annually, with additional project views, workspace administration and advanced planning tools.
- Enterprise: US$17.50/user/month when billed annually, with advanced administration, security and enterprise features.
8. Teamwork.com — Best for Client and Agency Project Management in the UK
Company Overview
| Detail | Information |
|---|---|
| Founded | 2007 |
| Country | Ireland |
| Software Type | Project Management & Professional Services Automation Software |
| Core Features | Project Management, Client Collaboration, Time Tracking, Resource Management, Budgeting & Reporting |
| Deployment | Cloud-Based |
| Pricing Model | Freemium / Subscription |
| Starting Price | £0/month |
| Supported Platforms | Web, Windows, Mac, iOS & Android |
Teamwork.com is a project management platform designed for client-focused teams and professional services businesses. It combines project planning, task management, time tracking, resource management and client collaboration in one workspace.
For UK agencies, consultancies and service-based businesses, Teamwork.com can help manage client projects, deadlines, budgets, billable time and team workloads. Its project and financial management tools are useful for organisations that need to monitor both project delivery and profitability.
Key Features
- Client Project Management – Organise client work, deadlines, milestones and project responsibilities.
- Time Tracking & Billable Hours – Record time against tasks and projects for billing and reporting.
- Resource Management – Plan workloads and allocate team members across different projects.
- Client Collaboration – Share project information and communicate with clients in a structured workspace.
- Project Budgeting & Profitability – Monitor project budgets, costs and financial performance.
- Workflow Automation – Automate repetitive project processes and improve consistency across client work.
Pricing
- Free: £0/month, supporting up to 5 users and 5 projects with essential project management features.
- Basics: US$9.99/user/month when billed annually, providing core project management and collaboration tools.
- Accelerate: US$24.99/user/month when billed annually, adding more advanced project, resource and workload management capabilities.
- Optimize & Enterprise: Custom pricing, with additional features for advanced resource management, reporting and enterprise support.
9. Basecamp — Best for Simple Team Project Collaboration in the UK
Company Overview
| Detail | Information |
|---|---|
| Founded | 1999 |
| Country | United States |
| Software Type | Project Management & Team Collaboration Software |
| Core Features | To-Do Lists, Message Boards, Scheduling, File Sharing, Team Chat & Time Tracking |
| Deployment | Cloud-Based |
| Pricing Model | Freemium / Subscription |
| Starting Price | US$0/month |
| Supported Platforms | Web, Windows, Mac, iOS & Android |
Basecamp is a straightforward project management and team collaboration platform designed to keep project tasks, discussions, schedules and files organised in one place. Its simple structure makes it easier for teams to manage projects without relying on complex project management systems.
For UK businesses, Basecamp can be useful for small companies, agencies, freelancers and remote teams that want a central workspace for coordinating everyday work. Its project-based organisation helps teams keep communication, deadlines and documents connected to each project.
Key Features
- To-Do Lists – Create tasks, assign responsibilities and set deadlines for project work.
- Project Communication – Keep project discussions, updates and announcements organised in dedicated spaces.
- Scheduling & File Sharing – Manage important dates and store project documents in one location.
- Time Tracking – Record time spent on project activities for better visibility of team work.
- Project Templates – Create repeatable project structures to speed up setup for recurring work.
- AI Connectors – Connect AI tools with Basecamp to extend project information and workflow capabilities.
Pricing
- Free: US$0/month, with 1 project, 1 GB of storage and a maximum of 5 users.
- Freelancer: US$25/month, supporting up to 3 active projects, 5 GB of storage and up to 20 users.
- Studio & Pro: US$59/month or US$99/month, offering more active projects, increased storage and unlimited users.
- Unlimited: US$299/month when billed annually, with unlimited projects, 1,000 GB of storage, unlimited users, priority support and personalised onboarding.
10. Zoho Projects — Best for Affordable Project Management in the UK
Company Overview
| Detail | Information |
|---|---|
| Founded | 1996 |
| Country | India |
| Software Type | Project Management & Work Management Software |
| Core Features | Task Management, Gantt Charts, Timesheets, Project Tracking, Automation & Reporting |
| Deployment | Cloud-Based |
| Pricing Model | Freemium / Subscription |
| Starting Price | US$0/month |
| Supported Platforms | Web, Windows, Mac, iOS & Android |
Zoho Projects is an affordable project and work management platform that helps businesses plan projects, manage tasks, track time and monitor progress. It also connects with other applications in the wider Zoho ecosystem, making it suitable for businesses already using Zoho products.
For UK small businesses, startups, agencies and growing teams, Zoho Projects provides tools for project planning, budgeting, collaboration and workflow automation. Its tiered pricing structure also gives businesses options as their project management requirements grow.
Key Features
- Task & Milestone Management – Create tasks, assign work, set deadlines and track project milestones.
- Gantt Charts & Project Tracking – Visualise schedules, dependencies and overall project progress.
- Time Tracking & Timesheets – Record project hours and maintain detailed timesheet information.
- Project Budget Management – Track project budgets and monitor financial performance.
- Workflow Automation – Automate recurring processes, task actions and project workflows.
- Reports & Collaboration – Use reports, dashboards and collaboration tools to keep teams informed.
Pricing
- Free: US$0, supporting up to 5 users, 3 projects and 5 GB of storage.
- Premium: US$3/user/month when billed annually, with unlimited projects, custom views, time logs, budgets, recurring tasks and additional automation.
- Enterprise: US$7/user/month when billed annually, adding advanced customisation, resource management, SSO, portfolio dashboards and additional workflow capabilities.
- Ultimate: US$11/user/month when billed annually, with expanded storage, advanced dashboards, multi-project timesheets and higher workflow limits.
11. Notion — Best for Project Documentation and Collaboration in the UK
Company Overview
| Detail | Information |
|---|---|
| Founded | 2016 |
| Country | United States |
| Software Type | Project Management, Documentation & Collaboration Software |
| Core Features | Project Planning, Wikis, Databases, Task Management, Team Collaboration & AI |
| Deployment | Cloud-Based |
| Pricing Model | Freemium / Subscription |
| Starting Price | US$0/member/month |
| Supported Platforms | Web, Windows, Mac, iOS & Android |
Notion is an all-in-one workspace for project management, documentation, knowledge sharing and team collaboration. It combines pages, databases and task management tools so teams can keep project information and supporting documents within the same workspace.
For UK startups, agencies, remote teams and growing businesses, Notion can be used to organise project plans, meeting notes, internal documentation and team knowledge. Its flexible database and page structure allows businesses to create workspaces around their own processes.
Key Features
- Project & Task Management – Create tasks, assign work, set deadlines and organise project activities.
- Wikis & Documentation – Build centralised knowledge bases, guides and internal documentation.
- Custom Databases – Structure project information using flexible databases and properties.
- Team Collaboration – Work together on pages, documents and projects in real time.
- Dashboards & Project Views – Create customised views for tracking tasks, projects and information.
- Notion AI – Use AI capabilities to help create, summarise and work with information in the workspace.
Pricing
- Free: US$0/member/month, with core pages and databases, basic collaboration and limited AI trials.
- Plus: US$10/member/month, adding expanded collaboration and workspace capabilities.
- Business: US$20/member/month, with additional team and workspace management features.
- Enterprise: Custom pricing, with advanced security, administration and enterprise-level controls.
12. Airtable — Best for Flexible Project Workflows in the UK
Company Overview
| Detail | Information |
|---|---|
| Founded | 2012 |
| Country | United States |
| Software Type | Project Management, Database & Workflow Management Software |
| Core Features | Databases, Project Tracking, Gantt Charts, Automations, Interfaces & Collaboration |
| Deployment | Cloud-Based |
| Pricing Model | Freemium / Subscription |
| Starting Price | Free plan available |
| Supported Platforms | Web, Windows & Mac |
Airtable is a flexible project and workflow management platform that combines database functionality with tools for organising projects, tracking work and building customised processes. Teams can structure information in tables while creating different views and interfaces for specific workflows.
For UK businesses, Airtable can support marketing teams, content planners, product teams, operations departments and project managers. Its automation, interface and database capabilities allow organisations to build workflows that match their specific operational requirements.
Key Features
- Flexible Databases – Organise projects, tasks, contacts and other business information using custom databases.
- Multiple Project Views – Switch between grid, calendar, timeline, Gantt and other views to manage work.
- Workflow Automation – Automate repetitive actions, notifications and routine processes.
- Custom Interfaces – Build tailored interfaces that present project information in a simpler format for different users.
- Team Collaboration – Allow teams to work together on project records, comments and shared information.
- Airtable AI – Use AI capabilities to help analyse, generate and organise information within workflows.
Pricing
- Free: No charge, with up to 5 Editor/Creator collaborators, 50 Commenters, unlimited Read-only collaborators, 1,000 records per base and 1 GB of attachment storage per base.
- Team: US$24/collaborator/month when billed monthly or US$20/collaborator/month when billed annually, with expanded records, automations, interfaces, forms and project views.
- Business: US$54/collaborator/month when billed monthly or US$45/collaborator/month when billed annually, adding advanced administration, higher record limits and enhanced workflow capabilities.
- Enterprise Scale: Custom pricing, with advanced enterprise controls, larger-scale capabilities and additional AI credits.
13. TeamGantt — Best for Gantt Charts and Project Scheduling in the UK
Company Overview
| Detail | Information |
|---|---|
| Founded | 2009 |
| Country | United States |
| Software Type | Project Management & Gantt Chart Software |
| Core Features | Gantt Charts, Project Scheduling, Task Management, Dependencies, Resource Management & Collaboration |
| Deployment | Cloud-Based |
| Pricing Model | Subscription |
| Starting Price | US$59/month |
| Supported Platforms | Web, Windows, Mac & Mobile |
TeamGantt is a project management and scheduling platform built around visual Gantt charts. It helps teams plan tasks, establish project timelines, manage dependencies and monitor progress through an easy-to-understand visual interface.
For UK businesses, TeamGantt can support construction companies, marketing teams, software teams and professional services businesses that rely on detailed project schedules. Its resource management and collaboration tools also help teams coordinate people, tasks and deadlines across different projects.
Key Features
- Gantt Charts – Build visual project schedules and monitor tasks, milestones and deadlines.
- Task Dependencies – Link related tasks to understand how changes can affect project timelines.
- Multiple Project Views – Switch between different views to manage project information according to team requirements.
- Resource Management – Plan team workloads and allocate resources across projects.
- Project Tracking – Monitor progress, schedules and completed work throughout the project lifecycle.
- Team Collaboration – Allow project members to share updates and work together within a central workspace.
Pricing
- Base: US$59/month, including 5 projects, 1 manager, 10 collaborators and up to 150 tasks per project.
- Business: Starts at US$120/month, with 5 projects, unlimited managers and collaborators, and up to 500 tasks per project. Additional projects cost US$24/month each.
- Builder Edition: Starts at US$199/month, with 10 projects, unlimited managers, collaborators and tasks, plus construction-focused tools.
- Enterprise: Custom pricing, with advanced reporting, forecasting, unlimited projects and tasks, and full feature access.
14. ProofHub — Best for Centralised Project Collaboration in the UK
Company Overview
| Detail | Information |
|---|---|
| Founded | 2011 |
| Country | United States |
| Software Type | Project Management & Team Collaboration Software |
| Core Features | Task Management, Gantt Charts, Discussions, Time Tracking, File Management & Reporting |
| Deployment | Cloud-Based |
| Pricing Model | Subscription |
| Starting Price | US$45/month |
| Supported Platforms | Web, Windows, Mac, iOS & Android |
ProofHub is an all-in-one project management and collaboration platform that brings tasks, projects, discussions, documents and team communication into one central workspace. It is designed to reduce the need for multiple separate tools when managing project work.
For UK agencies, professional services firms and growing businesses, ProofHub can help teams coordinate projects, deadlines, files, discussions and workloads from one platform. Its combination of project planning and collaboration tools can support teams working on multiple projects at the same time.
Key Features
- Task Management – Create, assign and organise tasks with deadlines, priorities and project milestones.
- Gantt Charts – Plan project schedules, visualise dependencies and monitor timelines.
- Team Collaboration – Bring discussions, updates and communication into project workspaces.
- Time Tracking – Track time spent on tasks and projects for better workload visibility.
- File Management – Store, organise and share project documents and files from a central location.
- Reports & Dashboards – Monitor project progress, resources and performance through reporting tools.
Pricing
- Ultimate Control: US$45/month when billed annually or US$50/month when billed monthly, with unlimited projects and users and 100 GB of storage.
- Ultimate Control Features: Includes custom roles, white labelling, workflows, project manager capabilities, IP restrictions, API access and project and resource reports.
- Essential: US$50/month when billed annually or US$89/month when billed monthly, supporting 40 projects, unlimited users and 15 GB of storage.
- Contract Terms: ProofHub offers no contracts, allowing customers to cancel anytime, with unlimited users included.
15. Paymo — Best for Project Management and Time Tracking in the UK
Company Overview
| Detail | Information |
|---|---|
| Founded | 2008 |
| Country | Romania |
| Software Type | Project Management & Time Tracking Software |
| Core Features | Task Management, Time Tracking, Gantt Charts, Invoicing, Team Scheduling & Reporting |
| Deployment | Cloud-Based |
| Pricing Model | Freemium / Subscription |
| Starting Price | US$0/month |
| Supported Platforms | Web, Windows, Mac, iOS & Android |
Paymo is a project management and time tracking platform designed for businesses that need to manage projects, monitor working hours and handle client billing. It combines project planning with tools for estimates, invoices, timesheets and team scheduling.
For UK agencies, consultants, freelancers and professional services teams, Paymo can provide a central system for managing projects, billable hours, estimates and invoicing. Its combination of project and financial management tools can help service-based businesses maintain better visibility over project performance and profitability.
Key Features
- Task Management – Create, assign and organise project tasks with deadlines and priorities.
- Time Tracking – Record working hours and track time against specific projects and tasks.
- Gantt Charts – Visualise project schedules, dependencies and planned activities.
- Team Scheduling – Manage employee availability, workloads and project schedules.
- Invoicing & Estimates – Create estimates and invoices while connecting billing with project work.
- Reports & Project Profitability – Analyse time, costs and project performance to understand profitability.
Pricing
- Free: US$0/month, with unlimited time tracking and invoices, 1 client, 2 projects, unlimited tasks and 1 GB of storage. Limited to 1 user.
- Solo: US$5.90/month for the first 3 months, then US$9.90/month, adding flat-rate and retainer projects, up to 3 clients, 5 projects, calendar and Kanban features.
- Plus: US$10.90/user/month for the first 3 months, then US$15.90/user/month, adding spreadsheet views, recurring tasks, timesheet reports, project templates, profitability tools, estimates and integrations.
- Pro: US$16.90/user/month for the first 3 months, then US$23.90/user/month, adding Gantt charts, dependencies, portfolio Gantt, employee scheduling, workload management and leave management.
Frequently Asked Questions (FAQs)
What are the best project management software options in the UK?
The guide covers ClickUp, monday.com, Asana, Wrike, Smartsheet, Jira, Trello, Teamwork.com, Basecamp, Zoho Projects, Notion, Airtable, TeamGantt, ProofHub, and Paymo.
What features should project management software have?
Common features include task management, project planning, Kanban boards, Gantt charts, team collaboration, time tracking, resource management, automation, reporting, document management, budgeting, and integrations.
Is project management software suitable for small businesses?
Yes. Small businesses can use project management software to organise tasks, manage deadlines, assign responsibilities, collaborate with teams, and centralise project information.
Can project management software support remote teams?
Yes. Cloud-based platforms allow teams to collaborate across different locations while sharing project tasks, files, updates, and other information.
Does project management software include time tracking?
Many project management platforms include time tracking, allowing businesses to record time spent on tasks and projects for workload monitoring, billing, and reporting.
Does project management software offer Gantt charts?
Many platforms provide Gantt charts or timeline views to help teams visualise project schedules, milestones, dependencies, and deadlines.
Is there free project management software?
Yes. Several platforms in the guide offer free plans, including ClickUp, monday.com, Asana, Wrike, Jira, Trello, Teamwork.com, Basecamp, Zoho Projects, Notion, Airtable, and Paymo.
How much does project management software cost?
Pricing varies between providers. Some platforms offer free plans, while paid plans may charge per user or use fixed monthly pricing. Enterprise plans may use custom pricing.
How should UK businesses choose project management software?
Businesses should consider their size, team structure, project complexity, budget, workflow requirements, collaboration needs, integrations, reporting requirements, resource management needs, and preferred project views.
