The 15 Best Project Management Software in 2027 include Quickbase, Smartsheet, Wrike, Zoho Projects, Resource Guru, Jira, Trello, ClickUp, Microsoft Project, Teamwork.com, Basecamp, Notion, Airtable, LiquidPlanner, and Miro. These platforms help businesses and teams plan, organise, track, and manage projects while supporting tasks, deadlines, resources, collaboration, workflows, reporting, and project performance.
In 2027, project management software provides capabilities such as task management, project planning, Gantt charts, Kanban boards, time tracking, resource management, workflow automation, team collaboration, project reporting, dashboards, document management, budgeting, and AI-powered productivity tools. Some solutions are designed for individuals, freelancers, and small teams, while others provide advanced resource planning, portfolio management, automation, reporting, integrations, and enterprise-level project management capabilities.
The right project management software for an organisation depends on factors such as business size, project complexity, team structure, number of users, project methodology, pricing, required features, integrations, resource requirements, collaboration needs, reporting, security, and scalability. Small teams may prioritise simple task management and affordable pricing, while larger organisations may require advanced scheduling, resource management, portfolio planning, automation, reporting, integrations, and enterprise administration.
What Is Project Management Software?
Project management software is a digital solution that helps businesses and teams plan, organise, execute, monitor, and complete projects. It provides a centralised workspace where users can manage tasks, deadlines, project schedules, team responsibilities, documents, resources, communication, and project information.
Project management platforms can manage areas such as task assignments, project planning, scheduling, collaboration, time tracking, resource allocation, reporting, budgeting, workflow automation, and project documentation. By bringing these activities together, teams can maintain greater visibility over project progress and coordinate work more effectively.
A typical project management software platform may provide:
- Project and task management
- Task assignments and deadlines
- Gantt charts and project timelines
- Kanban boards and workflow views
- Team collaboration
- Time tracking and timesheets
- Resource and workload management
- Workflow automation
- Project reporting and dashboards
- Document and file management
- Budget and cost tracking
- Project portfolio management
How Does Project Management Software Work?
Project management software helps teams manage projects through several stages:
- Project Planning – Teams define project objectives, create tasks, establish deadlines, assign responsibilities, and develop project schedules.
- Task & Workflow Management – Team members organise tasks, update statuses, manage priorities, and move work through defined project workflows.
- Resource Allocation – Managers allocate people, budgets, time, and other resources according to project requirements and team capacity.
- Team Collaboration – Teams communicate, share files, exchange updates, comment on tasks, and manage project information through a central workspace.
- Progress Tracking – Project managers monitor completed tasks, milestones, deadlines, workloads, and overall project progress using dashboards and reports.
- Project Completion & Reporting – Teams review project results, track final activities, document outcomes, and use reports to evaluate project performance.
Project management software can also connect with communication platforms, CRM systems, accounting software, HR platforms, cloud storage, development tools, calendars, productivity applications, and other business software, helping organisations create connected workflows across their operations.
Key Functions of Project Management Software
- Task Management – Creates, assigns, prioritises, and tracks tasks, subtasks, deadlines, and responsibilities.
- Project Planning – Helps teams define project goals, milestones, schedules, dependencies, and deliverables.
- Gantt Charts & Timelines – Provides visual project schedules for tracking tasks, milestones, dependencies, and deadlines.
- Kanban & Project Views – Allows teams to visualise work using boards, lists, calendars, timelines, tables, and other project views.
- Resource Management – Helps organisations allocate resources, monitor workloads, manage capacity, and balance team assignments.
- Time Tracking – Records project hours, timesheets, billable time, and time spent on specific tasks or activities.
- Workflow Automation – Automates repetitive tasks, notifications, approvals, reminders, assignments, and other project processes.
- Team Collaboration – Provides communication, comments, file sharing, discussions, and shared project workspaces.
- Project Reporting – Generates reports and dashboards showing project progress, performance, workloads, costs, and other metrics.
- Budget Management – Helps teams monitor project budgets, expenses, costs, and financial performance.
- Document Management – Stores project files, documents, notes, specifications, and other project-related information.
- Portfolio Management – Some platforms allow organisations to manage multiple projects, compare initiatives, allocate resources, and monitor portfolio-level performance.
By bringing these capabilities together, project management software enables organisations to plan and manage projects more efficiently, improve team collaboration, monitor resources and deadlines, automate repetitive work, centralise project information, and gain greater visibility into project performance.
Benefits of Project Management Software
- Better Project Organisation: Teams can centralise tasks, schedules, files, deadlines, and project information in one workspace.
- Improved Team Collaboration: Project management platforms make it easier for teams to communicate, share information, and coordinate responsibilities.
- Greater Project Visibility: Managers can monitor project progress, workloads, deadlines, milestones, and performance through dashboards and reports.
- More Efficient Resource Management: Organisations can allocate people and resources based on availability, workload, skills, and project requirements.
- Time Savings Through Automation: Automated workflows can reduce repetitive administrative tasks, notifications, approvals, and updates.
- Centralised Project Information: Teams can keep tasks, documents, discussions, schedules, and project data accessible from one platform.
- Improved Deadline Management: Timelines, calendars, reminders, and dependencies help teams monitor deadlines and upcoming project activities.
- Better Productivity: Structured workflows and task management help employees prioritise work and focus on important project activities.
- Enhanced Reporting: Dashboards and reports provide insights into project progress, team performance, resource usage, and project costs.
- Simplified Remote Work: Cloud-based project management tools allow distributed teams to access and update project information from different locations.
- Scalable Project Management: Many platforms can support organisations as teams grow and project requirements become more complex.
- Integration With Other Tools: Project management software can connect with business applications to reduce data duplication and streamline workflows.
Top 15 Best Project Management Software in 2027
Here is a selection of 15 leading project management software platforms for businesses and teams in 2027, selected based on their project management capabilities, task and workflow tools, resource management, collaboration features, reporting, automation, integrations, pricing, scalability, and suitability for different types and sizes of organisations:
- Quickbase
- Smartsheet
- Wrike
- Zoho Projects
- Resource Guru
- Jira
- Trello
- ClickUp
- Microsoft Project
- Teamwork.com
- Basecamp
- Notion
- Airtable
- LiquidPlanner
- Miro
1. Quickbase — Best for Building Custom Business Applications and Workflows
Company Overview
| Detail | Information |
|---|---|
| Founded | 1999 |
| Country | United States |
| Software Type | Low-Code Application Development & Work Management |
| Core Features | Custom Applications, Workflow Automation, Project Management, Reporting, Integrations & Data Management |
| Deployment | Cloud-Based SaaS |
| Pricing Model | Per-User Monthly Subscription |
| Starting Price | $0/user/month |
| Supported Platforms | Web, iOS & Android |
Quickbase is a low-code application development and work management platform that helps organisations build customised applications for projects, processes, data, and operational workflows. Teams can configure applications without extensive traditional coding and adapt them to specific business requirements.
The platform is suitable for businesses managing complex projects, operational processes, and distributed teams. Quickbase combines project tracking with dashboards, reporting, workflow automation, integrations, and data management, allowing organisations to connect information and create structured workflows across different departments.
Key Features
- Custom Application Development: Build tailored business applications using configurable tools without requiring extensive traditional coding.
- Project & Work Management: Organise projects, tasks, assignments, deadlines, and workflows in customised workspaces.
- Workflow Automation: Automate repetitive processes, approvals, notifications, and other business activities.
- Dashboards & Reporting: Create dashboards and reports to monitor project performance, operational data, and key metrics.
- Integrations: Connect Quickbase with other business applications and data sources to streamline information flows.
- Security & Governance: Manage permissions, access controls, data governance, and organisational requirements across applications.
Pricing
- Free Trial: $0, with a trial period available for evaluating Quickbase’s application development and work management capabilities.
- Team: $35/user/month, billed annually, providing core application development, project management, reporting, and collaboration tools.
- Business: $55/user/month, billed annually, adding enhanced workflow, administration, and business management capabilities.
- Enterprise: Custom pricing, providing advanced security, governance, integrations, and support for larger organisations.
2. Smartsheet — Best for Spreadsheet-Style Project Management with Automation
Company Overview
| Detail | Information |
|---|---|
| Founded | 2005 |
| Country | United States |
| Software Type | Project & Work Management |
| Core Features | Task Management, Gantt Charts, Dashboards, Workflow Automation, Reporting & Resource Management |
| Deployment | Cloud-Based SaaS |
| Pricing Model | Per-Member Subscription |
| Starting Price | $0/member/month |
| Supported Platforms | Web, Windows, macOS, iOS & Android |
Smartsheet is a cloud-based work management platform that combines the familiar structure of spreadsheets with project planning, task management, automation, and reporting tools. Teams can organise projects using grids, Gantt charts, dashboards, forms, and other visual formats.
The platform is suitable for project teams, businesses, and organisations that want structured project management with a spreadsheet-style interface. Smartsheet supports project planning, resource management, workflow automation, reporting, collaboration, and portfolio-level visibility for managing multiple types of work.
Key Features
- Spreadsheet-Style Project Management: Organise project information in a familiar grid format while adding project-specific management capabilities.
- Gantt & Timeline Views: Visualise schedules, milestones, task relationships, and project dependencies.
- Workflow Automation: Automate notifications, approvals, reminders, and recurring project processes.
- Dashboards & Reporting: Build dashboards and reports to track project progress, performance, and important business metrics.
- Workload Management: Monitor team workloads, resource availability, and capacity across projects.
- AI-Powered Features: Use AI capabilities to analyse information, generate content, and support project and workflow management.
Pricing
- Free Trial: $0, allowing users to evaluate Smartsheet’s project and work management capabilities before subscribing.
- Pro: $9/member/month, billed annually, providing core project management, Gantt views, dashboards, forms, and automation.
- Business: $19/member/month, billed annually, adding additional project management, workload, reporting, and administration capabilities.
- Enterprise: Custom pricing, with advanced security, governance, integrations, portfolio management, and enterprise support.
3. Wrike — Best for Complex Project Tracking and Reporting
Company Overview
| Detail | Information |
|---|---|
| Founded | 2006 |
| Country | United States |
| Software Type | Project & Work Management |
| Core Features | Task Management, Gantt Charts, Dashboards, Reporting, Resource Management & Workflow Automation |
| Deployment | Cloud-Based SaaS |
| Pricing Model | Per-User Subscription |
| Starting Price | $0/user/month |
| Supported Platforms | Web, Windows, macOS, iOS & Android |
Wrike is a cloud-based project and work management platform designed to help teams organise projects, track tasks, manage workflows, and monitor performance. It provides multiple project views, dashboards, reports, automation, and collaboration tools for managing work across departments.
The platform is suitable for complex projects, cross-functional teams, agencies, and organisations managing multiple workflows. Wrike supports resource planning, workload management, project reporting, custom workflows, automation, and collaboration, helping teams maintain visibility across projects and business activities.
Key Features
- Project & Task Management: Create, assign, prioritise, and track tasks throughout the project lifecycle.
- Gantt Charts: Plan schedules, dependencies, milestones, and project timelines using interactive Gantt views.
- Dashboards & Reporting: Monitor project progress, team performance, workloads, and key project metrics.
- Resource & Capacity Planning: Plan resources, balance workloads, and monitor team capacity across projects.
- Workflow Automation: Automate repetitive tasks, approvals, notifications, and project processes.
- AI-Powered Work Management: Use AI capabilities to support content creation, summaries, search, and workflow activities.
Pricing
- Free: $0/user/month, providing basic work management capabilities for individuals and small teams.
- Team: $10/user/month, providing project and task management, dashboards, Gantt charts, and additional collaboration tools.
- Business: $25/user/month, adding advanced project management, resource planning, custom workflows, and reporting capabilities.
- Pinnacle: Custom pricing, with advanced resource management, budgeting, analytics, security, and enterprise-level capabilities.
4. Zoho Projects — Best for Affordable Integrated Project and Issue Tracking
Company Overview
| Detail | Information |
|---|---|
| Founded | 1996 |
| Country | India |
| Software Type | Project Management & Collaboration |
| Core Features | Task Management, Gantt Charts, Time Tracking, Issue Management, Workflow Automation & Reporting |
| Deployment | Cloud-Based SaaS |
| Pricing Model | Per-User Subscription |
| Starting Price | $0/user/month |
| Supported Platforms | Web, iOS & Android |
Zoho Projects is a cloud-based project management platform that helps teams plan projects, manage tasks, track milestones, record time, monitor budgets, and collaborate. It provides structured tools for managing project activities from initial planning through completion.
The platform is suitable for small businesses, growing teams, and larger organisations that need integrated project and issue management. Zoho Projects supports custom workflows, time tracking, reporting, budgeting, resource management, automation, and integrations with other Zoho applications and third-party services.
Key Features
- Task & Subtask Management: Create, assign, prioritise, and organise tasks and subtasks with deadlines and dependencies.
- Gantt Charts & Dependencies: Visualise project schedules, milestones, task relationships, and critical activities.
- Time Tracking & Timesheets: Record project hours, manage timesheets, and monitor time spent on different activities.
- Issue Management: Track project issues, assign responsibility, set priorities, and monitor resolution progress.
- Workflow Automation: Automate recurring tasks, notifications, approvals, and other project processes.
- Budgeting & Reporting: Monitor project budgets, costs, time, progress, and performance through reports and dashboards.
Pricing
- Free: $0/user/month, supporting up to 5 users with core project management features and limited projects and storage.
- Premium: $5/user/month, billed annually, adding unlimited projects, custom views, time logs, budgets, approvals, and expanded automation.
- Enterprise: $10/user/month, billed annually, adding advanced roles, custom modules, portfolio dashboards, critical-path planning, and additional administration tools.
- Ultimate: Custom pricing, providing expanded storage, dashboards, timesheets, resources, workflow capacity, and advanced project management capabilities.
5. Resource Guru — Best for Resource Scheduling and Team Management
Company Overview
| Detail | Information |
|---|---|
| Founded | 2012 |
| Country | United Kingdom |
| Software Type | Resource Management & Project Scheduling |
| Core Features | Resource Scheduling, Capacity Planning, Workload Management, Timesheets, Reporting & Project Budgeting |
| Deployment | Cloud-Based SaaS |
| Pricing Model | Per-Person Monthly Subscription |
| Starting Price | $6/person/month |
| Supported Platforms | Web |
Resource Guru is a cloud-based resource management and project scheduling platform designed to help businesses plan people, workloads, availability, and project assignments. Its central scheduling system provides visibility into who is working on what and when resources are available.
The platform is suitable for agencies, consultancies, professional services businesses, and project-based teams that need better control over resource allocation. Resource Guru combines scheduling with capacity planning, workload management, timesheets, reporting, budgets, milestones, and approval workflows to improve resource visibility.
Key Features
- Resource Scheduling: Schedule people and resources across projects while viewing assignments and availability in one calendar.
- Capacity Planning: Monitor team capacity and identify available or overallocated resources before assigning work.
- Workload Management: Balance workloads across team members and adjust assignments when priorities change.
- Timesheets & Reporting: Track project time and generate reports to understand resource utilisation and project activity.
- Project Budgets & Milestones: Monitor project budgets, milestones, deadlines, and planned resource requirements.
- Approval & Security Controls: Manage timesheet approvals, user permissions, and administrative controls across teams.
Pricing
- Grasshopper: $6/person/month, providing core resource scheduling and project management capabilities.
- Blackbelt: $9.60/person/month, adding timesheets, reporting, project budgets, and additional resource management features.
- Master: $14.40/person/month, adding advanced planning, approval workflows, and enhanced management capabilities.
- Enterprise: Custom pricing, providing additional security, administration, support, and enterprise resource management features.
6. Jira — Best for Agile Software Development Teams
Company Overview
| Detail | Information |
|---|---|
| Founded | 2002 |
| Country | Australia |
| Software Type | Project Management & Issue Tracking |
| Core Features | Agile Boards, Backlog Management, Sprint Planning, Issue Tracking, Automation & Reporting |
| Deployment | Cloud-Based SaaS |
| Pricing Model | Per-User Subscription |
| Starting Price | $0/user/month |
| Supported Platforms | Web, iOS & Android |
Jira is a project management and issue-tracking platform from Atlassian designed primarily for software development and Agile teams. It provides tools for organising backlogs, planning sprints, tracking issues, managing workflows, and monitoring project progress.
The platform is suitable for software development teams, product managers, and Agile organisations that need structured project tracking. Jira supports multiple project views, custom workflows, automation, reports, dashboards, and collaboration tools for managing development work from planning through delivery.
Key Features
- Agile Project Management: Plan and manage Agile projects using Scrum and Kanban methodologies.
- Backlog & Sprint Management: Organise product backlogs, prioritise work, and plan development sprints.
- Issue & Task Tracking: Create, assign, prioritise, and track bugs, issues, and project tasks.
- Timeline & Dependency Planning: Visualise project schedules, dependencies, milestones, and upcoming work.
- Workflow Automation: Automate repetitive tasks, notifications, and project processes using configurable rules.
- Reports & Dashboards: Monitor project performance with reports, dashboards, charts, and progress insights.
Pricing
- Free: $0/user/month, supporting up to 10 users with unlimited goals, projects, tasks, forms, backlog, list, board, timeline, and calendar views.
- Standard: $7.91/user/month, with additional user permissions, external collaboration, expanded automation, reporting, and 250 GB storage.
- Premium: $14.54/user/month, adding advanced planning, dependency management, approval processes, unlimited storage, and enhanced support.
- Enterprise: Custom pricing, with advanced analytics, enterprise security, identity management, and additional administration capabilities.
7. Trello — Best for Visual Task and Workflow Management
Company Overview
| Detail | Information |
|---|---|
| Founded | 2011 |
| Country | United States |
| Software Type | Project Management & Collaboration |
| Core Features | Kanban Boards, Task Management, Checklists, Automation, Custom Fields & Project Views |
| Deployment | Cloud-Based SaaS |
| Pricing Model | Per-User Subscription |
| Starting Price | $0/user/month |
| Supported Platforms | Web, Windows, macOS, iOS & Android |
Trello is a visual project management and collaboration platform that uses boards, lists, and cards to help teams organise tasks and workflows. Users can create cards, assign responsibilities, set due dates, add checklists, and move work through different stages.
The platform is suitable for small businesses, freelancers, marketing teams, and project teams that prefer a simple visual approach to managing work. Trello also provides automation, custom fields, Power-Ups, templates, and additional project views for teams requiring more structured workflows.
Key Features
- Visual Kanban Boards: Organise projects using boards, lists, and cards that provide a clear visual view of work.
- Task & Card Management: Assign tasks, add due dates, descriptions, attachments, and labels to individual cards.
- Checklists & Custom Fields: Break tasks into smaller actions and add structured information to cards.
- Automation: Automate recurring actions, card movements, assignments, and other workflow activities.
- Project Views: Use timeline, calendar, dashboard, table, and other views to monitor project information.
- Integrations & Power-Ups: Connect Trello with third-party applications and add functionality through Power-Ups.
Pricing
- Free: $0/user/month, with unlimited cards, up to 10 boards per Workspace, unlimited Power-Ups, basic automation, and mobile applications.
- Standard: $5/user/month, billed annually, adding unlimited boards, advanced checklists, custom fields, and additional project management capabilities.
- Premium: $10/user/month, billed annually, with additional project views, workspace-level administration, and advanced planning features.
- Enterprise: From $17.50/user/month, billed annually, with advanced administration, security, organisation-wide permissions, and additional enterprise capabilities.
8. ClickUp — Best for All-in-One Tasks, Docs and Goals
Company Overview
| Detail | Information |
|---|---|
| Founded | 2017 |
| Country | United States |
| Software Type | Project Management & Productivity |
| Core Features | Task Management, Docs, Goals, Dashboards, Automation & Collaboration |
| Deployment | Cloud-Based SaaS |
| Pricing Model | Per-User Subscription |
| Starting Price | $0/user/month |
| Supported Platforms | Web, Windows, macOS, Linux, iOS & Android |
ClickUp is an all-in-one project management and productivity platform that combines tasks, documents, goals, dashboards, communication, whiteboards, and workflow management in one workspace. Teams can customise their workspaces and choose different views to manage projects according to their requirements.
The platform is suitable for businesses, agencies, startups, and teams looking to consolidate project management and productivity tools. ClickUp supports task planning, collaboration, automation, reporting, workload management, integrations, and AI-powered features across different types of projects.
Key Features
- Task Management: Create, assign, prioritise, and track tasks with statuses, deadlines, dependencies, and custom fields.
- Docs & Collaboration: Create documents, wikis, notes, and shared content alongside project tasks.
- Goals & Project Planning: Set goals, establish milestones, and connect project activities with broader objectives.
- Dashboards & Reporting: Build custom dashboards to monitor project progress, workloads, performance, and key metrics.
- Workflow Automation: Automate repetitive actions, notifications, assignments, and other project processes.
- AI-Powered Productivity: Use AI tools to assist with writing, summaries, task management, search, and other workplace activities.
Pricing
- Free Forever: $0/user/month, providing core task management, collaborative documents, whiteboards, goals, and limited storage.
- Unlimited: $7/user/month, billed annually, with unlimited tasks, integrations, storage, dashboards, and additional project management features.
- Business: $12/user/month, billed annually, adding advanced dashboards, workload management, automation, and additional team features.
- Enterprise: Custom pricing, providing advanced security, enterprise administration, custom onboarding, support, and organisation-wide controls.
9. Microsoft Project — Best for Enterprise-Level Scheduling and Resource Management
Company Overview
| Detail | Information |
|---|---|
| Founded | 1984 |
| Country | United States |
| Software Type | Project Management & Portfolio Management |
| Core Features | Project Scheduling, Gantt Charts, Resource Management, Dependencies, Portfolio Management & Reporting |
| Deployment | Cloud-Based SaaS & Desktop |
| Pricing Model | Per-User Subscription |
| Starting Price | $10/user/month |
| Supported Platforms | Web, Windows & Microsoft 365 |
Microsoft Project is a project management and scheduling solution designed to help organisations plan projects, manage tasks, build schedules, allocate resources, and monitor progress. Its modern cloud project-management capabilities are increasingly delivered through Microsoft Planner, while advanced plans provide additional Project functionality.
The platform is suitable for project managers, PMOs, businesses, and organisations managing complex projects and portfolios. It provides scheduling, dependencies, resource management, reporting, and portfolio tools while integrating with Microsoft 365 applications such as Teams, Excel, SharePoint, and OneDrive.
Key Features
- Project Scheduling: Create detailed schedules, assign tasks, set deadlines, and monitor project progress.
- Gantt Charts & Timelines: Visualise tasks, milestones, dependencies, and project schedules using timeline-based views.
- Resource Management: Plan resource requirements, monitor capacity, and allocate resources across projects.
- Task Dependencies: Establish relationships between tasks to manage complex project schedules effectively.
- Portfolio Management: Manage multiple projects and align project activities with organisational priorities.
- Microsoft 365 Integration: Connect project work with Microsoft Teams, Excel, SharePoint, OneDrive, and other Microsoft services.
Pricing
- Planner Plan 1: $10/user/month, billed annually, with project planning, task dependencies, backlogs, sprints, reports, and timeline views.
- Planner and Project Plan 3: $30/user/month, billed annually, adding advanced dependencies, resource requests, programme management, and Project desktop.
- Planner and Project Plan 5: $55/user/month, billed annually, with advanced portfolio management and enterprise resource management.
- Project Standard 2024: $679.99 one-time purchase, providing desktop-based project management for users who require a perpetual licence.
10. Teamwork.com — Best for Client-Facing Projects with Billing Integration
Company Overview
| Detail | Information |
|---|---|
| Founded | 2007 |
| Country | Ireland |
| Software Type | Project Management & Professional Services Automation |
| Core Features | Project Management, Time Tracking, Resource Management, Client Collaboration, Billing & Reporting |
| Deployment | Cloud-Based SaaS |
| Pricing Model | Per-User Subscription |
| Starting Price | $0/user/month |
| Supported Platforms | Web, Windows, macOS, iOS & Android |
Teamwork.com is a project management and professional services platform designed to help teams plan, deliver, and manage client work. It combines project planning with time tracking, resource management, budgets, billing, collaboration, and reporting within one workspace.
The platform is particularly suitable for agencies, consultancies, professional services businesses, and teams managing client projects. Teamwork.com supports project schedules, billable time, capacity planning, retainers, invoices, financial management, and client-focused workflows, helping teams connect project delivery with commercial operations.
Key Features
- Project Management: Plan and manage client projects using tasks, lists, boards, tables, and Gantt-style views.
- Time Tracking: Record billable and non-billable hours and analyse how project time is being used.
- Resource Management: Monitor workloads, plan team capacity, and allocate resources across projects.
- Client Collaboration: Organise work by client and provide controlled access to relevant project information.
- Billing & Budgets: Track project budgets, billable time, retainers, costs, and invoices within project workflows.
- Automation & AI: Automate repetitive project processes and use AI-powered tools to support project administration.
Pricing
- Free: $0/user/month, supporting up to 5 users and 5 projects with core task management, project views, time logging, and basic automation.
- Basics: $9.99/user/month, billed annually, with Gantt charts, project templates, billable time tracking, and additional collaboration features.
- Accelerate: $24.99/user/month, billed annually, adding workload planning, capacity management, time budgets, retainers, and invoices.
- Optimize: Custom pricing, with advanced resource scheduling, quotes, multi-currency budgets, profitability insights, and additional financial tools.
11. Basecamp — Best for Simple Communication and Basic Project Tracking
Company Overview
| Detail | Information |
|---|---|
| Founded | 1999 |
| Country | United States |
| Software Type | Project Management & Team Collaboration |
| Core Features | To-Do Lists, Message Boards, Scheduling, File Sharing, Team Chat & Reporting |
| Deployment | Cloud-Based SaaS |
| Pricing Model | Fixed Monthly Subscription |
| Starting Price | $0/month |
| Supported Platforms | Web, Windows, macOS, iOS & Android |
Basecamp is a project management and team collaboration platform that combines tasks, communication, schedules, files, and project discussions in one workspace. Its straightforward tools help teams organise projects and keep important work-related information together.
The platform is suitable for small businesses, freelancers, agencies, and teams that need simple project coordination and communication. Basecamp includes to-do lists, message boards, schedules, file sharing, team chat, automatic check-ins, project templates, and reporting tools for managing everyday project activities.
Key Features
- To-Do Lists: Create tasks, assign responsibilities, set deadlines, and organise project activities in centralised lists.
- Message Boards: Keep project announcements, discussions, updates, and important information organised in one location.
- Scheduling: Manage deadlines, milestones, events, and important dates through shared project schedules.
- File & Document Management: Store and organise project documents, images, files, and other resources within project workspaces.
- Team Communication: Use Campfires and Pings for team discussions, quick conversations, and direct communication.
- Reports & Check-Ins: Monitor project activity and collect regular updates from team members through automatic check-ins.
Pricing
- Free: $0/month, providing core project management tools for small teams with limited projects and users.
- Freelancer: $25/month, designed for freelancers and small teams that need additional active projects and collaboration capabilities.
- Studio: $59/month, providing expanded project capacity, unlimited users, additional storage, and project management features.
- Pro: $99/month, offering greater project capacity, unlimited users, expanded storage, and additional administrative capabilities.
12. Notion — Best for Flexible Workspaces Combining Docs and Tasks
Company Overview
| Detail | Information |
|---|---|
| Founded | 2013 |
| Country | United States |
| Software Type | Productivity, Documentation & Project Management |
| Core Features | Documents, Databases, Task Management, Wikis, Project Views & AI |
| Deployment | Cloud-Based SaaS |
| Pricing Model | Per-Member Subscription |
| Starting Price | $0/member/month |
| Supported Platforms | Web, Windows, macOS, iOS & Android |
Notion is a connected workspace that combines documents, wikis, databases, projects, and tasks within a flexible platform. Teams can create customised pages and databases with different properties, views, templates, and workflows to organise information and manage projects.
The platform is suitable for startups, creative teams, freelancers, product teams, and businesses that want to combine documentation with project management. Notion supports task databases, subtasks, dependencies, forms, dashboards, integrations, AI tools, and customised workflows for different project requirements.
Key Features
- Flexible Project Databases: Organise projects and tasks using databases with custom properties, filters, views, subtasks, and dependencies.
- Docs & Wikis: Create project documentation, knowledge bases, meeting notes, and collaborative pages alongside project work.
- Task Management: Build task systems with assignments, deadlines, statuses, dependencies, and customised project views.
- Templates & Workspaces: Create repeatable project structures and workflows using templates and flexible workspace organisation.
- Dashboards & Forms: Visualise project information and collect structured data through forms connected to databases.
- AI & Connected Search: Use AI tools to search information, generate content, summarise work, and support repetitive project activities.
Pricing
- Free: $0/member/month, providing core pages, databases, basic forms, project organisation, and limited AI capabilities.
- Plus: $10/member/month, adding unlimited collaborative blocks, unlimited file uploads, custom forms, custom sites, and additional collaboration features.
- Business: $20/member/month, adding advanced AI capabilities, meeting notes, enhanced permissions, and additional business features.
- Enterprise: Custom pricing, providing advanced security, administration, provisioning, audit capabilities, and enterprise support.
13. Airtable — Best for Database-Driven Project Tracking and Collaboration
Company Overview
| Detail | Information |
|---|---|
| Founded | 2012 |
| Country | United States |
| Software Type | Database & Project Management Platform |
| Core Features | Relational Databases, Project Tracking, Automations, Interfaces, Reporting & AI |
| Deployment | Cloud-Based SaaS |
| Pricing Model | Per-User Subscription |
| Starting Price | $0/user/month |
| Supported Platforms | Web, Windows & macOS |
Airtable is a flexible database and work management platform that helps teams organise projects, workflows, business information, and operational processes. Its database structure allows users to combine structured information with different views, interfaces, forms, automations, and collaborative tools.
The platform is suitable for marketing teams, product teams, operations departments, agencies, and businesses that need database-driven project management. Airtable provides multiple project views, workflow automation, integrations, AI capabilities, and custom applications for managing structured project information.
Key Features
- Relational Databases: Organise project information using tables, linked records, custom fields, and structured data.
- Project Views: Visualise work through grid, calendar, timeline, kanban, and other project views.
- Interfaces: Build customised interfaces that display project information and workflows in an accessible format.
- Workflow Automation: Automate notifications, record updates, assignments, and repetitive project processes.
- Forms & Data Collection: Collect information through forms and connect submissions directly to project databases.
- AI & Integrations: Use AI tools and third-party integrations to analyse information and connect project workflows.
Pricing
- Free: $0/user/month, providing core database and application-building features for individuals and small teams.
- Team: $20/user/month, billed annually, with expanded records, collaboration, automation, and additional project capabilities.
- Business: $45/user/month, billed annually, adding advanced administration, higher limits, and additional business functionality.
- Enterprise Scale: Custom pricing, providing enterprise security, governance, administration, and large-scale deployment capabilities.
14. LiquidPlanner — Best for Predictive Scheduling and Resource Management
Company Overview
| Detail | Information |
|---|---|
| Founded | 2007 |
| Country | United States |
| Software Type | Predictive Project & Resource Management |
| Core Features | Predictive Scheduling, Resource Management, Workload Planning, Time Tracking, Analytics & Scenario Planning |
| Deployment | Cloud-Based SaaS |
| Pricing Model | Per-User Subscription |
| Starting Price | $0/user/month |
| Supported Platforms | Web |
LiquidPlanner is a project management and resource planning platform focused on predictive scheduling and dynamic project planning. It uses priorities, estimates, dependencies, and resource availability to help teams forecast project timelines and adjust schedules when circumstances change.
The platform is suitable for professional services teams, engineering organisations, software teams, and PMOs managing complex projects and shared resources. LiquidPlanner provides predictive scheduling, resource levelling, workload management, scenario planning, time tracking, and project analytics for more structured resource planning.
Key Features
- Predictive Scheduling: Dynamically adjust project schedules when priorities, estimates, or resource availability change.
- Resource Management: Plan team capacity, allocate resources, and identify workload issues across projects.
- Scenario Planning: Create alternative project scenarios to evaluate potential scheduling and resource impacts.
- Priority-Based Planning: Organise work according to priority so schedules can respond to changing project requirements.
- Time Tracking: Record project time and compare actual work with planned estimates and schedules.
- Analytics & Reporting: Monitor project performance, resource utilisation, schedules, and important project metrics.
Pricing
- Free Trial: $0, with a trial period available for teams evaluating LiquidPlanner before choosing a paid plan.
- Essentials: $15/user/month, billed annually, with predictive scheduling, resource planning, time tracking, and core project management tools.
- Professional: $28/user/month, billed annually, adding custom fields, financial controls, rate sheets, and expanded project capabilities.
- Ultimate: $42/user/month, billed annually, providing advanced administration, SSO, API capabilities, and expanded project management features.
15. Miro — Best for Visual Brainstorming and Team Collaboration
Company Overview
| Detail | Information |
|---|---|
| Founded | 2011 |
| Country | United States |
| Software Type | Visual Collaboration & Project Management |
| Core Features | Online Whiteboards, Brainstorming, Diagrams, Kanban, Timelines & AI |
| Deployment | Cloud-Based SaaS |
| Pricing Model | Per-Member Subscription |
| Starting Price | $0/member/month |
| Supported Platforms | Web, Windows, macOS, iOS & Android |
Miro is a visual collaboration platform that provides an interactive online canvas for brainstorming, planning, diagramming, workshops, and project collaboration. Teams can combine whiteboards with tables, timelines, Kanban boards, presentations, documents, and other visual project formats.
The platform is suitable for creative teams, product managers, designers, consultants, and distributed teams that rely on visual collaboration. Miro provides templates, integrations, AI tools, project planning formats, and collaborative workspaces that help teams organise ideas and turn them into structured project activities.
Key Features
- Online Whiteboards: Create collaborative visual workspaces for brainstorming, planning, workshops, and project discussions.
- Project Planning: Use tables, timelines, Kanban boards, and other formats to organise and track project work.
- Brainstorming & Workshops: Facilitate team sessions using templates, voting, timers, notes, and interactive tools.
- Diagrams & Visual Mapping: Create flowcharts, process maps, system diagrams, and other visual representations.
- AI-Powered Collaboration: Use AI capabilities to generate diagrams, tables, summaries, and other project content.
- Integrations: Connect Miro with workplace applications and project management tools to streamline collaborative workflows.
Pricing
- Free: $0/member/month, providing three editable boards, templates, core visual tools, integrations, and limited AI capabilities.
- Starter: $8/member/month, billed annually, adding unlimited boards, private boards, visitor editing, and additional collaboration features.
- Business: $20/member/month, billed annually, with unlimited workspaces, unlimited guests, advanced visualisation, and expanded AI features.
- Enterprise: Custom pricing, providing enterprise security, governance, administration, data management, and advanced AI controls.
Conclusion
The best project management software in 2027 depends on an organisation’s project requirements, team size, workflows, budget, and preferred management approach. The platforms covered in this guide offer different combinations of task management, project planning, collaboration, resource management, automation, reporting, time tracking, and integrations.
Tools such as Quickbase, Smartsheet, Wrike, Zoho Projects, Jira, Trello, ClickUp, Microsoft Project, Teamwork.com, Basecamp, Notion, Airtable, LiquidPlanner, and Miro serve different project management needs, from simple task organisation and visual collaboration to complex scheduling, resource planning, and enterprise project management.
When selecting project management software, organisations should consider ease of use, required features, pricing, integrations, scalability, reporting, security, resource management, and team requirements. Comparing these factors can help businesses select a platform that fits their current projects while supporting future growth.
Frequently Asked Questions(FAQs)
What is the best project management software in 2027?
The most suitable project management software depends on the organisation’s requirements, project complexity, team size, budget, and preferred workflow. The platforms in this guide provide different combinations of task management, collaboration, scheduling, resource management, automation, reporting, and project planning.
What is project management software used for?
Project management software is used to plan, organise, assign, track, and complete projects. Common uses include managing tasks and deadlines, allocating resources, tracking project progress, collaborating with teams, monitoring budgets, automating workflows, and generating project reports.
How much does project management software cost?
Pricing varies by platform, number of users, features, and subscription plan. Some platforms offer $0 plans, while paid subscriptions can start from a few dollars per user per month. Enterprise solutions may use custom pricing based on organisation size and requirements.
Is free project management software available?
Yes. Several project management platforms offer $0 plans or free versions with basic features. Jira, Trello, ClickUp, Zoho Projects, Notion, Airtable, Miro, and Wrike provide $0 options, although available users, projects, storage, automation, or advanced features may be limited.
What features should I look for in project management software?
Important features can include task management, project planning, Gantt charts, Kanban boards, time tracking, resource management, workflow automation, team collaboration, reporting, dashboards, integrations, document management, and budgeting. The most relevant features depend on the organisation’s project requirements.
Is project management software suitable for small businesses?
Yes. Small businesses can use project management software to organise tasks, deadlines, responsibilities, documents, and team communication. Platforms with simple interfaces and lower-cost or $0 plans can be suitable for smaller teams.
Can project management software support remote teams?
Yes. Cloud-based project management platforms allow remote and distributed teams to access project information, update tasks, communicate, share files, monitor deadlines, and collaborate from different locations.
Does project management software include time tracking?
Many platforms provide time tracking and timesheet features. These tools can help teams record hours spent on projects and tasks, monitor workloads, calculate billable time, and compare actual hours with project estimates.
Can project management software integrate with other business tools?
Yes. Many platforms integrate with applications such as communication tools, CRM systems, accounting software, cloud storage, calendars, development platforms, HR systems, and productivity applications. Integrations can help teams connect project data and reduce manual work.
What is the difference between project management and resource management software?
Project management software focuses primarily on planning and managing projects, tasks, deadlines, workflows, and collaboration. Resource management software places greater emphasis on allocating people and resources, monitoring capacity, balancing workloads, and scheduling teams. Some platforms combine both capabilities.
